Job Description

AECOM is seeking a highly motivated administrative assistant to provide clerical and administrative in office support for the Water Business Lines in Denver, CO. The position will involve coordinating and supporting meetings and conferences, travel and expenses for travel teams, coordinating and tracking AECOM policy compliance, and providing general administrative support to water business line staff.

Job Summary / Responsibilities

• Will work under general supervision of department and division managers
• Assists project and people managers on administrative tasks for various projects and overhead items.
• Coordinates and tracks program compliance for various AECOM policies.
• Prepares or proofs correspondence, forms, spreadsheets, or documents,
• Schedules and coordinates meetings and prepare agendas and meeting minutes.
• Proficient in Microsoft 365 (Word, Excel, PowerPoint, Outlook, OneNote), and other programs to accomplish work.
• Manage agendas/travel arrangements/appointments etc. for project teams and managers.
• Managing meeting schedules.
• Coordinate yearly conferences (including conference events) and sponsorships (planning and approvals).
• Coordinate travel for individuals and project teams.
• Create and submit expense reports for Water Business Unit staff.

Qualifications

Minimum Requirements:

• High School Diploma and 4+ years of relevant experience or demonstrated equivalency of experience and education
• In office 5 days a week and available during our core hours

Preferred Qualifications:

• Associates or Bachelor’s Degree
• Familiar with professional office environment, practices, and procedures
• Proficient in Microsoft 365 (Word, Excel, PowerPoint, Outlook, OneNote), and other programs to accomplish work.
• Should have a good command of their communication skills, strong organizational skills, and a high degree of attention to detail.
• Demonstrate proactive problem-solving skills
• Ability to maintain organization in a changing environment
• Exhibits initiative, responsibility and flexibility
• Resourceful, highly organized, and detail oriented
• Ability to work in a fast-paced environment and meet deadlines
• Effective time-management and interpersonal Skills
• Ability to work independently and in a team environment

Additional Information

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options , well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2024. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.