Innspace is an international hospitality design/build firm with over 25 years of experience, offering in-house design and procurement capabilities. We collaborate with brokers and developers, providing upfront preconstruction and property due diligence to assess PIP renovation costs and establish deal feasibility and ROI. Our mission is to provide best in class design solutions, cost and schedule assurance, and ensure seamless project execution for our clients.

What We Offer:

• Competitive salary
• Comprehensive benefits package, including health, dental and vision insurance
• 401(k) retirement plan with 3% company contribution
• Responsible paid time off
• 13 paid holidays
• Opportunities for professional growth and development
• A collaborative and supportive work environment
• Employee Profit Share Program (non-traditional)

Position Overview:

The Office Administrative Assistant plays a key role in supporting the daily operations of the office by providing administrative, organizational, and logistical support to leadership and internal teams. This position helps ensure an efficient, organized, and professional work environment and requires strong communication skills, attention to detail, and the ability to manage multiple priorities.

Key Responsibilities:

• Provide administrative support to leadership and internal teams
• Assist the office team with day-to-day administrative and operational needs
• Coordinate calendars, schedule meetings, and manage internal communications
• Serve as a point of contact for internal teams and external partners
• Take accurate meeting notes, distribute summaries, and follow up on action items to ensure timely completion
• Assist with event coordination and logistics for meetings, training, and company events
• Coordinate office cleaning schedules and support general office upkeep
• Manage office supplies, including ordering, inventory tracking, and vendor coordination
• Assist with organizing digital and physical filing systems, ensuring confidentiality and accuracy
• Support travel arrangements and meeting logistics as required
• Assist with special projects and ad hoc administrative tasks as assigned

Qualifications & Experience:

• Previous experience in an administrative, office assistant, or support role preferred
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency in standard office software which include but not limited to Smartsheet, HubSpot and various Microsoft Office programs
• Professional demeanor with ability to handle confidential information
• Ability to work independently and collaboratively

Skills & Competencies:

• Strong attention to detail and follow-through
• Effective problem-solving skills
• Ability to adapt in a fast-paced environment
• Strong interpersonal and communication skills
• Proactive and dependable