Benefits:

401(k)

401(k) matching

Bonus based on performance

Competitive salary

Free food & snacks

Free uniforms

Health insurance

Opportunity for advancement

Paid time off

Training & development

Benefits/Perks

Competitive Compensation

Paid Time Off

Career Growth Opportunities

Job Summary

We are seeking a motivated and highly organized Administrative Assistant to join our team. In this role, you will provide support to our office employees and project managers, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, and writing correspondence. The ideal candidate is someone with excellent written and verbal communication skills and an ambitious approach, so that they are continuously trying to improve the overall function of the company. We have a small office staff of 4 full time office staff, and 3 project managers who go in between the field and office. The small staff means that employees are welcome to take on more responsibilities if they are so inclined, and free to offer their own ideas for implementing improvements.

Responsibilities

Answer incoming phone calls and route them to the appropriate person

Schedule appointments and maintain a calendar

Write emails, memos, and letters and distribute them appropriately

Track active jobs, payments, & material orders.

Maintain an organized filing system

Compile monthly vendor statements

Compose documents such as invoices, proposals, bid sheets.

Open and process mail and packages.

Develop, update, and maintain relevant office procedures.

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred

Previous experience as an Administrative Assistant or in a similar position

More specifically, experience with detailed record keeping, procedural tasks, project management, cost tracking, etc.

Excellent computer skills and knowledge of Microsoft Word & Excel. Demonstrable expertise with creating and working with spreadsheets (Google Sheets or Excel). Experience with Quickbooks is valuable but not a requirement.

Highly organized with excellent time management skills and the ability to prioritize and follow through on multiple tasks given in a short time.

Valuable Bonus Qualifications

Experience in, or knowledge of Construction.

Accounting or book keeping experience.

IT/Computer technical experience