The Lafayette Society of Performing Arts is seeking a highly organized, detail-oriented, and collaborative Administrative Assistant to support the daily operations of a dynamic, multi-disciplinary arts organization. Representing programs in theater, ballet, dance, and other performing arts, this role is central to ensuring smooth administrative coordination across departments.
The Administrative Assistant reports directly to the Executive Director and provides key support to the Controller and Artistic Directors across all programs. This position also serves as an organizational hub, assisting with general administration and supporting Box Office & Ticketing functions as needed.
Key Job Function Responsibilities - Administrative Assistant:
Executive & Administrative Support:
Provide administrative support to the Executive Director including scheduling, correspondence, meeting coordination, and document preparation
Maintain organized records, files, and internal documentation systems
Assist with internal communication and coordination across departments
Financial & Operational Support
Support the Controller with basic financial administrative tasks such as invoice tracking, data entry, and documentation preparation
Assist with budget-related administrative needs and reporting logistics
Assist Finance with registration processes and related documentation
Oversee Key Controls and Visitors Policy
Technology/Money/Inventory Ordering for refreshments
Oversee ordering of supplies and keeper of all corporate ordering accounts
Artistic Program Support
Provide administrative assistance to Artistic Directors across theatre, ballet, dance, and other programs
Coordinate rehearsal schedules, production meetings, and program logistics
Assist with artist communications, contracts, and program materials
Oversee contractor compliance for performers, ensuring all required documentation, agreements, and policies are completed and up to date
Box Office & Ticketing Support
Provide support to Box Office operations during peak times, performances, and special events
Assist with ticketing systems, customer service inquiries, and patron communications
Help ensure a positive and welcoming experience for patrons
General Office Management
Serve as central administrative resource for staff and visiting artists
Manage the organization-wide calendar, ensuring alignment across programs, rehearsals, and events
Oversee ordering of major supplies, (over $100), for all programs, ensuring cost efficiency and proper approvals
Oversee booking of hotels and accommodations for vendors, guest artists, and visiting personnel
Manage office supplies, equipment, and vendor coordination
Support event preparation, including performances, fundraisers, and community programs
Preferred Qualifications
Associate's or Bachelor's degree in Arts Administration, Business, or related field
3-4+ years of administrative experience in a non-profit or arts environment
Strong organizational, multitasking, and time-management skills
Excellent written and verbal communication abilities
Proficiency in scheduling, Microsoft Office and/or Google Workspace
Experience with ticketing systems or CRM platforms is a plus
Passion for the performing arts and a collaborative work environment
Key Competencies
Detail-oriented and proactive
Strong interpersonal and customer service skills
Ability to manage multiple priorities in a fast-paced environment
Discretion and professionalism when handling sensitive information
Team-oriented with a willingness to support various departments
Work Environment
****Events and programs may require meetings to other venues or workspaces
****Sedentary work. Prolonged periods of sitting at a desk and working on a computer **
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****Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers **
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Working Hours
Paid Time Off (PTO)
0 – 2 years of service = 5 days (40 hours) annually
3-5 years of service: 10 days (80 hours) annually
5 or more years of service: 15 days (120 hours) annually
New full-time employees become eligible to use accrued PTO after completing 60 days of continuous employment with LSPA.
Work Perks