Benefits:

Simple IRA with Matching

Company parties

Competitive salary

Health insurance

Opportunity for advancement

Paid time off

Training & development

POSITION OVERVIEW

Provide administrative support to ensure efficient operation of the office. Support managers and employees through a variety of tasks related to organization and communication. Ensure duties are completed accurately and delivered with high quality and in a timely manner. Follow company policy and procedures.

ESSENTIAL JOB FUNCTIONS

· Organize office operations and procedures such as filing systems, requisition of supplies and other administrative tasks to maximize office productivity.

· Screen phone calls and route to appropriate party.

· Assist customers and contractors with their inquiries maintaining polite and professional communication to ensure customer satisfaction.

· Responsible for maintaining a high level of professionalism with clients and establish a positive rapport with each homeowner.

· Post tenant and owner payments.

· Post vendor invoices.

· Process incoming and outgoing mail daily.

· Greet visitors and direct them to their destination.

· Write, edit, proofread and publish correspondence, reports, and other documents; filing, copying, and shredding of documents to provide maximum efficiency and confidentiality to our customers and employees.

· Proofread, use proper language, correct grammar, and appropriate punctuation to maintain company’s credibility and professional reputation.

· Creating monthly newsletters with proper language, layout, grammar, and punctuation.

· Create maintenance work orders as directed.

· Maintain company-wide calendar creating events and reminders.

· Establish and maintain relationship with vendors for office supplies and stock documents.

· Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

· Attend and participate in administrative meetings by preparing agendas and recording meeting minutes.

· Maintain and update companywide contact and phone lists.

· And more.

NON-ESSENTIAL JOB FUNCTIONS

· Assist other staff members as requested.

REQUIREMENTS

· Problem solving and conflict resolution skills are essential to balance the needs of customers.

· Excellent spelling, grammar, writing, and overall communication skills, with a high level of attention to detail in composing, typing, and proofreading.

· Proficiency in Microsoft Office Applications (Word, Excel, and Outlook).

· Excellent communication skills; verbal and written.

· High level of interpersonal skills and ability to handle sensitive information and documents with confidentiality.

· Proven organizational skills.

· Proven ability to work under pressure, meet aggressive deadlines and make effective decisions.