Administrative Assistant

Position Description

Department:

Voc. Rehab

Reports to (title):

Program Director

Hours/week:

40

Job Location:

Lumbee Tribe of North Carolina

Type of Position:

Full-Time

Classification:

Non-Exempt

Effective Date:

05/08/26

PERFORMANCE EXPECTATIONS

In performance of their respective tasks and duties all employees of Lumbee Tribe of North Carolina are expected to conform to the following:

Uphold all principles of confidentiality to the fullest extent.

Adhere to all professional and ethical behavior standards of the tribal government.

Interact in an honest, trustworthy, and respectful manner with employees, Tribal members, visitors, and vendors.

Participate in departmental staff meetings, quality management activities and educational programs.

Comply with Lumbee Tribe’s policies and procedures.

Maintain a current insurable driver’s license.

POSITION PURPOSE

The Administrative Assistant for the VRH Program will provide assistance and general office support to the Program Director and the rehabilitation Counselor.

ESSENTIAL DUTIES, FUNCTIONS, & RESPONSIBILITIES

Provide administrative support to the program staff.

Responsible for all written outgoing and incoming correspondence as related the VR Program.

Responsible for monitoring telephone communications.

Responsible for ordering all office equipment and supplies for the VR Program.

Responsible for scheduling of out of area travel for program staff.

Responsible for appointments and scheduling of meetings for Program Staff.

Organize and maintain security for all program records and reports.

Participate in orientation, training and other personal and professional development as related to assigned responsibilities.

Other duties as assigned.

MINIMUM MANDATORY QUALIFICATIONS

Experience:

A minimum of 2-3 years successful experience in tribal programs, federal programs, community-based programs or outreach working with diverse mentally or physically challenged individuals is required.

Education:

Graduate from a two-year business and/ or office technology program in business management, office technology program in business management or office technology.

Mandatory Knowledge, Skills, Abilities, and Other Qualifications:

Strong oral and written communication skills.

Excellent organizational skills.

The ability to relate to diverse populations.

Working relationship with both private and public agencies and programs.

Word, Excel, PowerPoint, and other office software capabilities are required.

Must have a valid NC driver’s license and transportation.

Must be willing to work evenings and travel throughout the service area of Robeson, Hoke, Scotland and Cumberland Counties

WORK ENVIRONMENT

Work environment:

The work environment characteristics described here are representative to those an employee encounters while performing the primary functions of this job. Normal office conditions exist, and the noise level in the work environment can vary from low to moderate. Limited overnight travel may be required from time to time.

Physical demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the primary functions of this job. While performing the duties of this job, the employee may be required to frequently stand, walk, sit, bend, twist, talk, hear and perform repetitive motions. There may be prolonged periods of sitting, keyboarding, reading, as well as driving or riding in transport vehicles. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include reading, distance, computer, and color vision. Talking and hearing are essential to communicate with clients, vendors, and staff.

Mental demands:

There are a number of deadlines associated with this position. The employee must be able to handle frequent interruptions and must also multi-task and interact with a wider variety of people on various and, at times, complicated issues.

INDIAN PREFERENCE

The Lumbee Tribe of North Carolina has implemented an Indian Preference in Employment Policy. Pursuant to this Policy, applicants who possess the knowledge, skills, and abilities required by this position, and who are members of the Lumbee Tribe will be given primary preference for hiring and employment after providing proof of tribal membership. Indian preference is integrated into the interview and scoring process for candidates for job positions.

OTHER

Confidentiality:

All employees must uphold all principles of confidentiality to the fullest extent. This position has access to sensitive information and a breach of these principles will be grounds for immediate termination.

Background Investigation:

This position is subject to a criminal history background check, and a Fair Credit and Reporting Act (FCRA) check. Candidates must successfully pass all required background checks in order to qualify for this position.

Drug Screening:

All applicants must successfully pass a pre-employment drug screening prior to beginning employment and will be subject to random drug testing.

Disclaimer: The information on this position description has been designed to indicate the general nature and level of work performance by employees in this position. It is not designed to contain, or be interpreted as, a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this position. Employees will be asked to perform other duties as needed.