Benefits:

Company parties

Competitive salary

Paid time off

Training & development

We are seeking a highly organized and professional Administrative Assistant to support the daily operations of our property management office in a luxury high-rise residential building. The ideal candidate will serve as the first point of contact for residents, vendors, and guests, ensuring a seamless and elevated service experience. This role requires exceptional communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment while maintaining the sophistication expected in a luxury setting.

Key Responsibilities

Resident & Guest Relations

Greet residents, visitors, and vendors with professionalism and courtesy

Respond promptly to inquiries via phone, email, and in-person

Assist residents with service requests, amenity reservations, and general building information

Administrative Support

Maintain resident records, Purchase / lease agreements, and property management files

Schedule appointments, meetings, and property tours

Coordination & Support

Support event planning and resident engagement activities Handle confidential information with discretion

Job Requirements

Education & Experience

High school diploma required; associate’s or bachelor’s degree preferred Minimum 2 years of administrative or property management experience (luxury or hospitality background a plus)

Technical Skills

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Experience with property management software (e.g., Building Link) preferred

Strong typing and data entry skill

Interpersonal Skills

Excellent verbal and written communication skills

Professional demeanor and customer service orientation

Ability to handle difficult situations with tact and diplomacy

Organizational Skills

Strong multitasking and time management abilities Detail-oriented with a focus on accuracy Ability to prioritize tasks in a dynamic environment