Do you have experience as a Receptionist or Office Support Staff member? We invite you to join Magone & Company, P.C. in our Parsippany office as a full-time on-site member of our Administrative Team. Our ideal candidates will thrive in a demanding environment, have exceptional computer skills, have experience in customer service, be adaptable to modern technology, have great diligence, a positive demeanor and excellent communication skills.
Why Work with Us?
At Magone & Company, P.C. we hold strong values, both as a team and in the work we do. We are a family-owned accounting firm with under forty employees, and pride ourselves in creating a close-knit atmosphere while providing unparalleled customer support to exacting standards. In a mid-size firm like ours, you will collaborate with a diverse clientele spanning various industries and sectors, domestic and international, and you will have hands-on experience every step of the way.
We need great people, and it is an excellent opportunity for you to start on an exciting new path, grow with us and share in our success. A competitive salary will be based on your qualifications.
We have the same expectations of ourselves that our clients demand of us:
We embrace change and technology.
We welcome and encourage learning opportunities.
We strive toward excellence.
We operate with integrity.
We look out for our team and each other.
Job Responsibilities
Client Interaction & Assistance:
Greet clients professionally and warmly in person and over the phone.
Provide technological support to clients regarding document portals and accessing tax documents.
Answer general inquiries and direct clients to the appropriate staff member when needed.
Document Management:
Scan, organize, and securely store client tax documents in the firm’s document management system.
Ensure all digital and physical client records are properly maintained and confidential.
Engagement Management:
Draft and send engagement letters to clients.
Onboard of new clients, in all systems, upon receipt of a signed engagement letter and Onboarding form.
Creation of task workflows for Professional Staff.
Database Management:
Maintain and update databases with accurate client information, tax forms to be filed, and filing statuses.
Ensure data integrity and confidentiality.
Administrative Support:
Schedule and confirm client in-person appointments and Teams meetings.
Manage incoming and outgoing mail and overnight shipping, including certified mailings.
Assist the Admin team with other clerical duties as assigned, including assembling tax returns and extensions, calling clients for documentation and signed E-filing authorization forms.
Other Job Details:
Full-time and on-site in Parsippany, NJ.
Standard hours 9:00am-5:00pm.
Flexibility and willingness to work extended hours (evenings/weekends), January-April, September-October, and as needed.
Competitive salary - negotiable based upon your experience.
Required Qualifications:
High School graduate or equivalent.
At least 1 year of office experience.
Client service experience.
Strong proficiency in Microsoft Office Suite, especially Excel.
Strong proficiency in Adobe Creative Cloud (editing pdf documents).
Excellent verbal and written communication skills, organizational and analytical skills, and diligence.
Professional demeanor and presentation.
Ability to thrive in a demanding environment.
You will stand out if you have:
CPA Firm experience providing admin support for tax, audit, or accounting departments.
Knowledge of tax, accounting, and financial terminology.
Experience with A/R and A/P.
Associate or Bachelor’s Degree.
Benefits for Full-Time Employees:
Paid Health Insurance starts at 3 months, with access to Dental & Vision insurance.
Paid $50K Group Life Insurance Policy at 3 months.
Eligible for matching 401(k) Retirement Plan at 4% at one-year anniversary.
15 PTO days per year, accrued based on start date.
Employee Referral Bonus program.
Paid Professional Development as determined by your supervisor.