Are you a highly organized and detail-oriented administrative staff member in a financial firm? We invite you to join Magone & Company, P.C. in our Parsippany office as a full-time on-site member of our Administrative Team. Our ideal candidate will thrive in a demanding environment, have exceptional computer skills, have experience in customer service, be adaptable to modern technology, have great diligence, a positive demeanor and excellent communication skills.
Why Work with Us?
At Magone & Company, P.C. we hold strong values, both as a team and in the work we do. We are a family-owned accounting firm with under forty employees, and pride ourselves in creating a close-knit atmosphere while providing unparalleled customer support to exacting standards. In a mid-size firm like ours, you will collaborate with a diverse clientele spanning various industries and sectors, domestic and international, and you will have hands-on experience every step of the way.
We need great people, and it is an excellent opportunity for you to start on an exciting new path, grow with us and share in our success. A competitive salary will be based on your qualifications.
We have the same expectations of ourselves that our clients demand of us:
We embrace change and technology.
We welcome and encourage learning opportunities.
We strive toward excellence.
We operate with integrity.
We look out for our team and each other.
Job Responsibilities
Tax Process Management:
Assemble, organize, and send tax-related documents to clients, including tax returns and supporting paperwork.
Manage the tax filing process by preparing, submitting, and tracking the status of tax returns and extensions.
Client Communication:
Contact clients to request missing tax documents, providing clear instructions and deadlines.
Manage inquiries and ensure clients are informed throughout the tax process.
Accounts Receivable:
Prepare and track client invoices, ensuring accuracy and timely payments.
Apply client payments to the A/R system.
Database Management:
Maintain and update databases with accurate client information
Ensure data integrity and confidentiality.
Document Management:
Download and save client-provided tax documents from various platforms.
Scan and securely store client tax documents in the firm’s document management system.
Maintain organized and up-to-date electronic and physical records of tax documents and client communications.
General Administrative Support:
Provide general administrative support to the Professional Staff, assisting with scheduling, filing, and other tasks as required.
Other Job Details:
Full-time and on-site in Parsippany, NJ.
Standard hours 9:00am-5:00pm.
Flexibility and willingness to work extended hours (evenings/weekends), January-April, September-October, and as needed.
Competitive salary - negotiable based upon your experience.
Required Qualifications:
High School graduate or equivalent.
At least 2 years of office experience.
Client service experience.
Strong proficiency in Microsoft Office Suite, especially Excel.
Strong proficiency in Adobe Creative Cloud (editing pdf documents).
Excellent verbal and written communication skills, organizational and analytical skills, and diligence.
Professional demeanor and presentation.
Ability to thrive in a demanding environment.
You will stand out if you have:
CPA Firm experience providing admin support for tax, audit, or accounting departments.
Knowledge of tax, accounting, and financial terminology.
Experience with A/R and A/P.
Associate or Bachelor’s Degree.
Benefits for Full-Time Employees:
Paid Health Insurance starts at 3 months, with access to Dental & Vision insurance.
Paid $50K Group Life Insurance Policy at 3 months.
Eligible for matching 401(k) Retirement Plan at 4% at one-year anniversary.
15 PTO days per year, accrued based on start date.
Employee Referral Bonus program.
Paid Professional Development as determined by your supervisor.