Benefits:

Employee discounts

Flexible schedule

Competitive salary

Benefits/Perks

Competitive Compensation

Career Growth Opportunities

Facilities Usage: Gym, aerobic classes, pool, pickleball and tennis.

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our Master HOA team. In this role, you will provide essential support to the Property Manager and office staff, ensuring smooth daily operations and excellent service to the community. The ideal candidate is highly organized, detail-oriented, and possesses strong communication skills with a friendly and professional demeanor.

Responsibilities

Answer incoming phone calls and direct them to the appropriate person and assist walk ins

Schedule appointments and maintain calendars.

Organize committee meetings and help with Board meetings

Draft and distribute emails, memos, newsletters, and community correspondence

Create flyers and newsletters using Canva or similar design software

Send community-wide email blasts using designated communication platforms

Assist with clubhouse rentals, including scheduling and coordination

Create and manage access cards for residents and guests to use community facilities

Issue parking violation notices and follow up on property violations

Assist the Property Manager with vendor coordination and general administrative tasks

Request and track Certificates of Insurance (COIs) from independent contractors

Contribute to reports and maintain organized filing systems

Develop, update, and maintain office procedures

Qualifications

High school diploma or GED required; Associate’s degree or administrative training preferred

Previous experience as an Administrative Assistant or in a similar role

Experience in HOA or property management is a plus

Proficiency in Microsoft Word, Outlook, and PowerPoint

Familiarity with Canva or similar design tools

Experience with email communication platforms (email blasts, newsletters, etc.)

Strong organizational and time management skills with the ability to prioritize tasks

Excellent written and verbal communication skills

Comfortable working with standard office equipment (printers, scanners, etc.)