About Naples Classical Academy:
A Tuition-Free Public Charter Classical School. Naples Classical Academy is a Hillsdale College Member School.
NCA's mission is to tr ain the minds and improve the hearts of students through a classical, content-rich curriculum that emphasizes virtuous living, traditional learning, and civic responsibility
Job Description – Administrative Assistant
The administrative assistant is a salaried, exempt, full time position with a 12-month work
schedule. The administrative assistant reports to the Head of School (HOS). Hours are M-F -7:30 AM - 4:00 PM as well as board meetings and any as assigned by the HOS and Administration.
Major Function
Administrative Assistant to HOS and the Administration Team
Duties as assigned by the Head of School, Principal, and Administrators such as:
o Write and edit emails, create memos,
and prepare additional documents
to be sent out by the HOS and the admin team.
o Maintain the HOS’s day-to-day calendar, including appointments,
teacher observations, staff meetings, and prioritize the most important
matters.
o Organize meetings including scheduling, sending reminders, organizing
any necessary documentation, and sending follow up communications.
o Answer all incoming calls for the HOS, relay any pertinent information
to the HOS, and either schedule a meeting or follow-up call.
o Plan for any important guests of the HOS/school; prepare meeting
space and any documents needed.
o Provide all communication, as the HOS directs.
o Any other duties as assigned.
Manage substitute teacher program.
o Provide completed and signed paperwork in a timely manner.
o Track absences and verify PTO
Responsibilities:
Articulate and facilitate the implementation of the mission and values of the
school.
Safeguard confidentiality of privileged information.
Prepare and maintain accurate and complete records and reports as required
Share the responsibility for the supervision and care of school inventory,
proper and safe use of facilities, equipment and supplies, and report safety
hazards promptly.
Maintain professional relationships and work cooperatively with Administrators, employees,
the community and other professionals.
Maintain professional competence through individual and staff training, in-
service educational activities and professional growth activities.
Assist with tracking in service and professional development tracking.
Respond & Resolve administrative inquiries and questions.
Attend staff meetings and participate on committees within area of
responsibility.
Assist other members of the academic administrative team, including but not
limited to student services director, deans, and academic coaches.
Perform other tasks related to area of responsibilities as requested or
assigned by HOS.
Provide backup support for the receptionist, front office, and health & wellness coordinator.
Check assigned email inboxes for important updates and parent
communication.
Any other duties as assigned.
Minimum Qualifications
Required:
Proficient computer skills, strong organizational and communication skills (both written and verbal) & attention to detail.
Excellent decision-making, time management and problem-solving skills.
2+ years experience
Ability to meet deadlines, work on multiple projects, multitask, prioritize and coordinate the work of others.
The organization is an equal opportunity employer. The organization is committed to providing equal opportunity for all individuals in all areas of recruitment, selection, placement, training, assignment, transfer, compensation, benefits, discipline, retention, and promotion. The board commits itself to the policy that there shall be no unlawful discrimination against any person because of race, color, religion, age, sex, national origin, or disability. All decisions with regard to employment shall be in compliance with applicable state and federal laws.