Administrative Assistant (Operations Support)

H

HK Tech

Administrative Assistant (Operations Support)

Sandy, UT
Part Time
Paid
  • Responsibilities

    Administrative Assistant (Operations Support)

    We are seeking a highly organized and detail-oriented Administrative Assistant to support our operations team. This Part-Time, on-site role (Monday–Friday, 8:00 AM to 4:00 PM) is based in Sandy, Utah. The Administrative Assistant is crucial in ensuring smooth day-to-day operations, providing administrative support across departments, and helping streamline workflows. The ideal candidate is proactive, resourceful, and capable of handling a variety of tasks with accuracy and professionalism.

    Responsibilities

    • Provide administrative support to the operations team, including scheduling, meeting coordination, and document preparation.
    • Manage and maintain company records, databases, and filing systems (digital and physical).
    • Assist with operational processes such as procurement, vendor management, and office supply inventory.
    • Coordinate logistics for internal and external meetings, including travel arrangements and event planning.
    • Prepare reports, presentations, and correspondence as requested.
    • Monitor and respond to inquiries (phone, email, and in person) in a timely and professional manner.
    • Support onboarding and offboarding processes for employees.
    • Track and manage invoices, expense reports, and budget-related tasks.
    • Assist in improving efficiency by identifying and implementing process improvements.
    • Handle ad-hoc projects and administrative tasks to support the broader business as needed.

    Qualifications

    • Proven experience as an Administrative Assistant, Operations Assistant, or similar role.
    • Strong organizational and multitasking skills with attention to detail.
    • Excellent written and verbal communication skills.
    • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.
    • Ability to manage sensitive information with confidentiality.
    • Strong problem-solving skills and ability to work independently as well as collaboratively.

    Key Attributes

    • Proactive: Anticipates needs and takes initiative without constant supervision.
    • Detail-Oriented: Ensures accuracy in scheduling, reporting, and record-keeping.
    • Flexible: Comfortable adapting to shifting priorities and fast-paced environments.
    • Collaborative: Works well with cross-functional teams to achieve organizational goals.