Benefits:

Retirement plan/Simple IRA

Bonus based on performance

Competitive salary

Opportunity for advancement

Job description:

We are seeking a reliable, organized Administrative Assistant / Project Coordinator to join our growing, family-owned upholstery and drapery business in Gaithersburg, Maryland.

The ideal candidate is detail-oriented, dependable, comfortable communicating with customers and workroom staff, and able to manage multiple priorities with limited supervision. This position supports daily office operations and helps coordinate customer projects from the initial inquiry through completion.

Responsibilities

Answer phones and emails and provide professional customer service

Prepare estimates, proposals, invoices, and customer correspondence

Coordinate appointments, project schedules, and deliveries

Communicate project details with customers and workroom employees

Maintain customer accounts, records, and project documentation

Process payments and assist with accounts receivable

Order fabrics, materials, and office supplies

Process online orders

Maintain fabric sample books

Receive and send packages

Assist coworkers as needed

Qualifications

Previous experience in office administration, customer service, or project coordination

Working knowledge of QuickBooks and Microsoft Office

Excellent written and verbal communication skills

Strong organizational skills and attention to detail

Ability to prioritize assignments and work independently

Experience with estimates, invoicing, or bookkeeping is preferred

Spanish-speaking ability is a plus