Benefits:

Bonus based on performance

Company parties

Free food & snacks

Opportunity for advancement

Paid time off

Training & development

Benefits/Perks

Paid Time Off

Career Growth Opportunities

Professional Development assistance

Bonuses

Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling and assist in closings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills, honest, dependable, and a friendly demeanor.

Responsibilities

Greet clients and route them to the appropriate person or place.

Answer incoming phone calls and route them to the appropriate person

Assist and follow-up with coordinating closings

Write emails, memos, and letters and distribute them appropriately

Contribute to company reports

Maintain an organized filing system

Develop, update, and maintain relevant office procedures

Opening Title files

Order payoffs, estoppels, lien search

Post close title files.

Communicate with landlords and tenants

Communicate with realtors, attorneys, buyers, sellers, investors, and lenders

Communicate with Homeowner Associations regarding complaints and violations

Assists with other related clerical duties such as photocopying, faxing, scanning, filing and collating.

Tasks may differ depending on daily business activities

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred

Previous experience as an Administrative Assistant or in a similar position

Familiarity with standard office equipment such as printers and fax machines

Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint

Highly organized with excellent time management skills and the ability to prioritize projects