Benefits:
401(k)
Competitive salary
Health insurance
Opportunity for advancement
Paid time off
Training & development
Job Summary
Build your career with a growing company where your work makes a difference every day.
R & May Transportation is seeking a motivated, organized, and professional Administrative Assistant to join our team. This is more than a traditional office position — you will be an important part of the team responsible for keeping a fast-paced school transportation operation organized, responsive, and running smoothly.
The ideal candidate is a self-starter who takes initiative, communicates professionally, pays close attention to detail, and wants an opportunity to grow within the company. You will work closely with management and multiple departments while gaining hands-on experience in transportation operations, employee administration, compliance, scheduling, and general business management.
We are looking for someone who wants to learn, take ownership of their responsibilities, and build a long-term career with R & May Transportation.
Benefits
R & May Transportation offers a competitive benefits package, including:
Health Insurance
401(k) Retirement Plan
Paid Time Off (PTO)
Career Growth & Advancement Opportunities
Stable position with an established and growing company
Professional and team-oriented work environment
Hands-on experience working directly with company leadership
Responsibilities
As an Administrative Assistant, you will help support the day-to-day administrative and operational needs of the company. Responsibilities may include:
Answering and directing incoming phone calls and emails
Providing professional assistance to employees, school personnel, parents, vendors, and other callers
Maintaining organized employee, vehicle, route, and company records
Preparing letters, reports, spreadsheets, forms, and other business documents
Performing accurate data entry and maintaining internal databases and tracking systems
Assisting management with daily administrative and operational responsibilities
Assisting with employee onboarding and required documentation
Tracking employee licenses, certifications, medical documents, training requirements, and expiration dates
Following up with employees regarding missing or expiring documentation
Assisting with route information, scheduling, and transportation-related paperwork
Organizing, scanning, filing, and maintaining company documents
Communicating with drivers, aides, dispatchers, maintenance personnel, and management
Assisting with payroll, HR, compliance, and operational projects as needed
Maintaining confidentiality when handling employee, financial, and company information
Identifying administrative issues and taking initiative to help resolve them
Supporting additional projects and responsibilities as the company continues to grow
Qualifications
Education & Experience:
Bachelor's Degree preferred
Associate degree with relevant professional experience may also be considered
Previous administrative, office, business, or customer service experience preferred
Experience in transportation, education, logistics, HR, payroll, compliance, or a related industry is a plus
Recent college graduates with strong organizational and communication skills are encouraged to apply
Skills & Abilities:
Strong knowledge of Microsoft Excel, Word, Outlook, and Microsoft Office
Fluent in Spanish
Strong computer and data-entry skills
Excellent written and verbal communication skills
Strong organizational and time-management abilities
Exceptional attention to detail and accuracy
Ability to prioritize responsibilities and manage multiple assignments at once
Ability to work effectively in a fast-paced environment
Professional telephone and email etiquette
Ability to communicate confidently with employees, management, school personnel, and outside organizations
Ability to maintain confidential and sensitive information
Strong problem-solving skills and willingness to take initiative
Dependable, punctual, and accountable
Ability to work independently while also contributing as part of a team
Willingness to learn new systems, responsibilities, and areas of the business
Who We’re Looking For
We want someone who sees this position as an opportunity to grow, not simply another administrative job.
A successful candidate will be someone who is motivated to learn the business, takes pride in keeping things organized, notices when something needs to be done, and takes the initiative to get it done. As you learn our organization and demonstrate your abilities, there will be opportunities to take on greater responsibilities and advance within the company.
Grow With R & May Transportation
R & May Transportation is an established and growing New Jersey school transportation company. Every day, our team works together to safely and reliably transport students throughout the communities we serve.
As our company continues to grow, we are looking for talented individuals who want to grow with us. This position provides exposure to many areas of the business and can create a pathway toward positions in operations, transportation coordination, human resources, compliance, finance, and management.