Administrative Assistant Receptionist Are you a talented multitasker who loves interacting with people? Would you love to help families in our community do the right thing for the people they love? Have you worked in a professional services, hospitality, or healthcare environment? Are you self-motivated, easy to get along with, drama-free, and detail-oriented? If so, you might be the key team member we are seeking. We’re looking for a positive and professional administrative assistant and receptionist to be the face of our local business. You’ll welcome visitors, clients, and fellow employees, answer phone calls and emails, sort and deliver mail, schedule meetings, make travel arrangements, prepare client communication, and assist us with other operations as needed. The ideal candidate is a great communicator with a strong work ethic who is interested in a meaningful role on a supportive team. If this sounds like you, apply today! Benefits: • Competitive Salary: $20 - $25 per hour based on experience, with performance-based bonuses. • Location: Chatham, NY; In-Office. • Hours: 40 hours per week, typical business hours. Flex time is possible. • Health Insurance: A contribution to support your well-being. • Simple IRA Plan: With 3% company match. • Paid Time Off: To maintain work-life balance. • Professional Development Opportunities: T o support your growth. Responsibilities: • Greet visitors, clients, and fellow employees when they arrive at the front desk and provide them with any necessary directions or information • Answer phone calls and emails, and communicate relevant information to the appropriate parties • Schedule appointments and ensure the business calendar is accurate and up-to-date • Manage incoming and outgoing mail and handle deliveries • Processes new client information and prepares files • Maintain physical and e-file system • Run occasional errands (e.g., Post Office, Bank, Office Supplies) • Proofread documents for formatting and typographical errors (Microsoft Office and Adobe Acrobat Pro experience required) • Organize, copy, tab, scan, print, and collate physical documents • Manage the breakroom, including preparing coffee for the team and clients, re-stocking necessities, keeping the kitchen tidy, shredding, and ensuring trash is taken out on the appropriate pickup day • Working with the team to ensure the best possible results and client experience • Provide administrative support to other team members with data entry, paperwork, photocopying, etc Qualifications: • Associate's degree or higher • 3 years of experience as a receptionist, administrative assistant, guest service specialist, or similar office or service position preferred • Comfortable taking telephone calls and mitigating stressful situations • Excellent interpersonal skills, organizational skills, customer service skills, and verbal communication skills • Proficient computer skills and knowledge of Microsoft Office Suite, Adobe Acrobat Pro, and CRMs • Valid driver’s license, reliable vehicle, and safe driving record • Must be able to go up and down stairs, and lift 50-pound boxes Compensation: $20 - $25 hourly

• Greet visitors, clients, and fellow employees when they arrive at the front desk and provide them with any necessary directions or information • Answer phone calls and emails, and communicate relevant information to the appropriate parties • Schedule appointments and ensure the business calendar is accurate and up-to-date • Manage incoming and outgoing mail and handle deliveries • Processes new client information and prepares files • Maintain physical and e-file system • Run occasional errands (e.g., Post Office, Bank, Office Supplies) • Proofread documents for formatting and typographical errors (Microsoft Office and Adobe Acrobat Pro experience required) • Organize, copy, tab, scan, print, and collate physical documents • Manage the breakroom, including preparing coffee for the team and clients, re-stocking necessities, keeping the kitchen tidy, shredding, and ensuring trash is taken out on the appropriate pickup day • Working with the team to ensure the best possible results and client experience • Provide administrative support to other team members with data entry, paperwork, photocopying, etc