About Us: We are a commercial renovation company specializing in interior build-outs, design-build projects, and finish carpentry throughout Pennsylvania, New Jersey, and Delaware. We take pride in delivering high-quality craftsmanship, reliability, and professionalism on every project.

Position Overview: The Administrative Assistant will help keep our construction projects running smoothly by handling material orders, coordinating with suppliers, and providing administrative support. This role requires strong organizational skills, attention to detail, and the ability to communicate clearly with both office staff and field supervisors.

Key Responsibilities:

Receive material requests from supervisors and project managers

Contact vendors for quotes, pricing, and availability

Create and submit purchase orders (POs) for approved materials

Track deliveries, verify packing slips, and match invoices to POs

Maintain vendor and supplier account information

Assist with scheduling, document filing, and data entry

Support general office operations (emails, calls, spreadsheets, etc.)

Coordinate with the accounting team for invoice processing and payment tracking

Qualifications:

2+ years of administrative experience (construction or trades preferred)

Strong communication and multitasking skills

Experience using Excel, QuickBooks, or similar software

Detail-oriented, dependable, and organized

Ability to work independently and in a team setting

Familiarity with construction materials or suppliers is a plus

This is a remote position.