Benefits:

401(k)

401(k) matching

Competitive salary

Dental insurance

Health insurance

Paid time off

Tuition assistance

Vision insurance

ADMINISTRATIVE ASSISTANT

The role of the Administrative Assistant is to provide administrative support to key management by handling information requests, scheduling both personal and business related items, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

DUTIES:

Manage and maintain key management schedule.

Make travel arrangements.

Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.

Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executive.

Answer phone calls and direct calls to appropriate parties or take messages.

Prepare responses to correspondence containing routine inquiries.

Open, sort, and distribute incoming correspondence, including faxes and email.

Greet visitors and determine whether they should be given access to specific individuals.

Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.

Help with company events and new hire tours.

Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.

Assist with creating RFP’s and have printed at the appropriate printer.

Make personal arrangements as needed.

Other duties as assigned.

SKILLS:

· Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. · Reading Comprehension — Understanding written sentences and paragraphs in work related documents. · Speaking — Talking to others to convey information effectively. · Service Orientation — Actively looking for ways to help people. · Writing — Communicating effectively in writing as appropriate for the needs of the audience. · Coordination — Adjusting actions in relation to others' actions. · Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. · Social Perceptiveness — Being aware of others' reactions and understanding why they react as they do. · Time Management — Managing one's own time and the time of others. · Organization Skills – Keep yourself and others in the department where/when they need to be. · Active Learning — Understanding the implications of new information for both current and future problem-solving and decision-making.

Some travel may be required.