Job Description:

The Administrative Assistant 2 (AA2) plays a key role in ensuring smooth front desk operations and exceptional customer service. Under the direction of the Support Services Manager, they will assist with the daily coordination of administrative support. See below for a list of daily responsibilities.

100% Onsite. Please only submit candidates that are available for a virtual interview within 2 days. Resumes will be pushed daily. Candidate will be considered to transition to an FTE.

Warrant distribution process

Monitoring and responding to all department requests through a shared inbox

Customer service interaction is a primary aspect of this role, as the AA2 screens visitors, customers, and external vendors, directing them to the appropriate internal personnel.

Serves as a point-of-contact for the division when accepting legal documents, such as Garnishments and Service of Legal Process.

Answers both internal and external calls, provides helpful information, responds to inquiries, and resolves complaints efficiently. They ensure that all voicemail messages are reviewed daily and that customer inquiries are promptly addressed.

Responsible for receiving, sorting, scanning, and delivering all incoming mail and packages. This includes confidential documents, ACH applications, and returned Warrants of Payment. They ensure timely preparation and distribution of outgoing mail, tracking both incoming and outgoing correspondence daily

Key Skills:

Front Desk responsibilities as needed

Provide Assist Business Operations

Administrator admin support

Phone messages

Shared Inboxes

Daily Mail distribution

Assist daily visitors with inquires

Back up support on admin projects as needed

Administrative support to staff and management team as needed

ATTENDANCE and RELIABLE TRANSPORTATION is required for this role, as the candidate will be essential for providing Administrative Support to all AZ Departments.

This position's efforts support the department’s overall productivity and commitment to excellent customer service. Standard Work for front desk procedures will be provided to ensure consistent and efficient operations. Looking for 2-3 years of client facing/front desk experience.

Required Skills

2 Years Experience providing High Level Administrative Support

2 Years of Front Desk Experience

Education - Some College Experience

Reliable Transportation/High Attendance Rate

Preferred Skills

State Services Experience

Comfortable with Social Interactions