Benefits:

401(k)

401(k) matching

Free uniforms

Health insurance

Opportunity for advancement

Job Summary

Swaysland Professional Engineering Consultants is a trusted engineering firm committed to delivering high-quality consulting services to our clients. We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

Answer incoming phone calls and route them to the appropriate person

Schedule appointments and maintain a calendar

Organize meetings and take accurate minutes

Write emails, memos, and letters and distribute them appropriately

Contribute to company reports

Maintain an organized filing system

Develop, update, and maintain relevant office procedures

Support project coordination using BuilderTrend project management software

Support engineering staff with administrative needs as required

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred

Previous experience as an Administrative Assistant or in a similar position

Familiarity with standard office equipment such as printers and fax machines

Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint

Highly organized with excellent time management skills and the ability to prioritize projects

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Experience with BuilderTrend or similar project management software is a plus

Experience in an engineering, construction, or technical environment is a plus