Administrative Assistant – Saint Hubert High School for Girls

St. Hubert High School

7320 Torresdale Avenue

Philadelphia, PA 19136

Position Summary:

This role serves as the critical administrative support for the Principal and Assistant Principal of Academic Affairs at Saint Hubert High School. The successful candidate will routinely and effectively communicate and interface with all levels of the school from staff to executive leadership working within a Catholic environment where Catholic values define the words and actions of all.

The ideal candidate will be dynamic and energetic with a demonstrated ability to work with little oversight/direction while handling and maintaining confidential information and always exercising discretion/discernment in handling related office and school matters. This role requires professionalism, organization, and effective communication.

Duties and Responsibilities: (Essential Duties)

• Prepare and compose internal and external correspondence with appropriate follow-up and prepared responsiveness.
• Organize and maintain records while exercising the utmost confidentiality in handling.
• Prepare materials for presentation using Microsoft Office and other related tools.
• Participate in meetings ensuring that all required information is completed, delivered in advance and available for the appropriate parties.
• Communicate with various internal departments to coordinate projects and/or activities and work closely with external parties in administrative matters.
• Anticipate and execute various duties as required to effectively support the team.
• There is an expectation for complete confidentiality of information learned about policies, faculty, administration, families, and students.
• This position reports to the Principal and Assistant Principal of Academic Affairs.

Qualifications:

• High School Diploma/GED is required, bachelor’s degree or related field preferred.
• Experience in providing administrative support is preferred.

Skills:

• Must be attentive to details
• Ability to manage several projects
• Ability to work autonomously without extensive oversight or directions
• Proficient in Microsoft Office Suite

Candidates interested in the position of Administrative Assistant to the Principal & Assistant Principal of Academic Affairs should submit their cover letter, resume, and certifications to Gina MacKenzie, Principal, Saint Hubert High School at Gina.MacKenzie@huberts.org

Please mark subject line: Admin Asst - HU- 2025

The deadline for application is July 18, 2025

Interviews will be granted to the most qualified applicants.

PA required clearances and Safe Environment Certification will be required before employment can begin.

As a religious organization, the Archdiocese of Philadelphia is also bound by Canon Law and Catholic teachings. For this reason, there may be occasions when an employee’s failure to adhere to the truths of the Catholic faith are a factor in employment-related decisions. In the event an employee fails to adhere to, or takes a position publicly that is contrary to, Catholic doctrine and teachings, or any policy or procedure maintained by the Archdiocese, the employee may be subject to disciplinary action up to and including termination of employment.

Employment practices will not be influenced by an individual’s legally protected status, or any other basis as may be required by local, state and/or federal law as those laws apply to the Archdiocese.

Any employee with questions or concerns about any type of discrimination in the workplace is encouraged to bring these issues to the attention of Human Resources. Employees can raise concerns and make reports without fear of reprisal. Anyone found to be engaging in any type of unlawful discrimination will be subject to disciplinary action, up to and including termination of employment.