A well-established private investment firm located in Chevy Chase, MD is seeking a proactive and detail-oriented Administrative Assistant (5 days onsite) to support day-to-day office operations and assist the Executive Assistant in various administrative and operational tasks. This individual will serve as a key point of contact for internal staff and external guests and help ensure the office runs smoothly and professionally.

Key Responsibilities

• Oversee office supply inventory (pantry, office supplies, kitchen stock)
• Greet and attend to office visitors professionally
• Manage conference room scheduling, setup, and cleanup
• Maintain visitor logs and coordinate with building management as needed
• Submit maintenance requests and liaise with building personnel
• Handle weekly and ad-hoc lunch orders for meetings
• Run local errands (post office, courier services, grocery runs, etc.)
• Assist with internal and external events (e.g., investor meetings, team outings)
• Provide administrative support to Associates and VPs (e.g., expense reports, meeting coordination)
• Assist the Executive Assistant with broader firm operations

Qualifications

• Bachelor’s degree required
• Strong verbal and written communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks in a fast-paced environment
• Professional presence and punctuality
• Ability to take initiative and work both independently and as part of a team
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook calendar management
• Access to a car is helpful but not required