Why Seafoam?
At Seafoam , we're more than just a marketing agency. We're a team of passionate individuals committed to doing good work and making a positive impact. When you join us, you'll be part of a supportive environment that values: We're a dynamic group of both left-brained and right-brained thinkers focused on solving problems and doing good things. From our dedicated accounts team, to our end-to-end strategists and forward-thinking designers, we are committed to delivering effective solutions and achieving tangible results.
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a vital role in supporting the smooth operation of our business by assisting with various administrative and operational tasks. The ideal candidate will possess excellent communication skills, strong problem-solving abilities, and a proactive approach to work.
Responsibilities:
- Assist in the day-to-day operations of the company, ensuring efficient workflow and adherence to established processes and procedures.
- Provide administrative support to the operations team, including managing schedules, coordinating meetings, and handling correspondence.
- Maintain and update operational documents, records, and databases.
- Prepare reports and presentations as required, consolidating data and information from various sources.
- Assist in managing procurement, inventory and supplies, tracking stock levels, and placing orders as needed.
- Collaborate with internal teams to ensure effective communication and coordination of operational activities.
- Identify opportunities for process improvements and efficiency enhancements.
- Support the onboarding of new employees, including assisting with paperwork, orientation, and training logistics.
- Handle general office management tasks, such as maintaining office supplies and equipment.
- Perform other duties and responsibilities as assigned by the operations manager or supervisor.
- Support searching for open bids and allocating data to begin estimation work
Requirements:
- High school diploma or equivalent; additional relevant qualifications are a plus.
- Proven experience in an administrative or operational support role.
- Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Strong attention to detail and accuracy in data entry and record-keeping.
- Excellent written and verbal communication skills.
- Proficiency in using MS Office Suite (Word, Excel, PowerPoint) and other relevant software.
- Please list if you have experience: Miro, Lark, Quickbooks, Google Drive, Procore, Adobe illustrator, Indesign, Visme, Microsoft Teams, Bluebeam, Scribe, Rhino, and Dropbox
- Ability to work both independently and collaboratively in a team environment.
- Strong problem-solving and decision-making abilities.
- Flexible and adaptable to changing priorities and requirements.
- Professional and courteous demeanor.
Job Type: Full-time, Part-time
Pay: $25.00 - $35.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Shift availability:
Work Location: Remote