Job Description

The Administrative Assistant is responsible for performing and overseeing a wide range of activities for the site and its manufacturing operations. The job responsibilities include aspects of procurement, accounting, document management, logistics, inventory management, and general administrative support. The position plays a key role in facilitating communication between the site and external teams and is frequently the go-to person for the Addison site.

Duties & Responsibilities:

Procurement

• Primary responsibility for the following site level procurement tasks: set-up new vendors, create requisitions, perform goods receipts, reconcile invoices, close purchase orders.
• Work closely with corporate procurement and accounts payable teams to execute routine processes and champion resolution of issues.
• Support site vendors with invoice and payment inquiries.

Accounting

• Maintain monthly cost tracking of routine site expenses relative to the budget.
• Monitor good receipts and invoice status against purchase order commitments. Perform a month end analysis to identify open liabilities to accrue to the following month.

Document Management

• Generate product labels for production runs and audit for accuracy.
• Review production paperwork for completeness and alignment with SAP inventory transactions, and cost variations.
• Manage the organization, filing, and purging of documents (BOLs, process orders, etc)

Logistics Transactions & Support

• Retrieve Certificates of Analysis (COA's) for Delivery Specialist loads
• Close out deliveries and process returns in SAP
• Learn the core duties to back-up the Logistics Coordinator

Inventory Management

• Manage inventory and re-order processes for all plant consumable supplies
• Support site material inventory initiative and cycle counts

Administrative

• General clerical duties as needed (filing, copying, scanning, office supplies, etc.)
• Act as the point of contact for all visitor, contractor, and vendor entries to the facility. Provide necessary instructions and coordinate with the appropriate site contact

Qualifications

• No experience required, but previous administrative/hospitality experience is a plus.
• You currently have a valid Driver’s License.
• You are able to professionally communicate and listen to residents, guests, and coworkers.
• You are flexible and eager to help out wherever you can.

Additional Information

Senior Lifestyle offers a comprehensive benefits plan to eligible team members including health, dental, vision, retirement benefits, short-term disability, long-term disability, and paid time off. All Senior Lifestyle positions are eligible to use DailyPay, an application that allows you to access your earned but unpaid wages before your next payday. Senior Lifestyle requires that all employees provide proof of COVID-19 vaccination unless exempt due to medical, religious, or personal beliefs. Government requirements or exclusions may apply.