Our Property:

Captiva Island has been the destination of choice for generations of families. South Seas, for many, is where the destination has come to life. The 330-acre retreat and wildlife nature preserve on the Florida Gulf Coast offers elevated coastal experiences and world-class amenities designed to appeal to a multitude of guests. Join this passionate and hardworking team and enjoy working in paradise.

Our Core Values:

We are in the business of creating an authentic sense of place for families to return to time and time again while committing ourselves to creating memorable and fun experiencers through passionate, attentive service. This mantra is reflected in everything we do and every interaction we have whether it be in hospitality operations management, asset management, development, or sales & marketing. Our values define who we are.

• Be Authentic
• Practice Humility
• Cultivate Teamwork
• Value Time
• Be Trustworthy

We offer a very competitive salary and generous benefits including:

• Low-cost Medical, Dental, Vision Plans
• Paid Life Insurance
• Short- and Long-Term Disability
• Paid Time Off & Holidays
• 401(k) with 100% match up to 4 percent
• Commuter and Company-paid Toll Programs
• Complimentary Shift Meal

This job description is not all inclusive. South Seas reserves the right to amend this job description at any time.

Position Summary

Administrative Assistant (Preferably Bi-lingual -Spanish) provides administrative and operational support to the HR department in a resort environment. This role independently manages core HR processes, supports employee lifecycle activities, ensures compliance and data accuracy, and serves as a knowledgeable point of contact for employees and leaders. The position requires discretion, initiative, ambiguity, and the ability to work independently as well as with the HR team on resort projects.

Location: On-site at South Seas Resort

Key Responsibilities

Advanced Administrative & Operational Support

• Independently manage daily HR administrative operations with minimal supervision
• Coordinate calendars, interviews, orientations, training sessions, and HR meetings
• Draft, review, and distribute HR communications, reports, and standard documentation
• Maintain organized HR workflows, timelines, and task tracking

Employee Records, HRIS & Compliance

• Maintain accurate and compliant personnel files (electronic)
• Administer onboarding documentation including I-9 verification, background checks, and employment eligibility
• Track certifications, licenses, training completions, and required renewals

Recruitment & Onboarding Coordination

• Coordinate recruiting logistics, interview scheduling, and candidate communications
• Prepare offer letters and hiring documentation per established guidelines
• Lead new hire onboarding logistics and orientation sessions as assigned
• Partner with department leaders to ensure smooth new hire transitions

Payroll, Benefits & Timekeeping Support

• Review timecard corrections and submit adjustments for approval
• Support benefits enrollment, qualifying life events, and employee status changes
• Liaise with payroll and benefits vendors to resolve standard issues

Employee Relations & Internal Service

• Serve as a trusted point of contact for employee inquiries and HR processes
• Provide guidance on policies, procedures, and forms within established parameters
• Support employee recognition programs, engagement initiatives, and events
• Maintain professionalism and confidentiality in sensitive employee matters

Process Improvement & Projects

• Identify opportunities to improve HR administrative processes and documentation
• Assist with HR initiatives such as engagement surveys, training programs, and system implementations

Qualifications

Education & Experience

• High school diploma or equivalent required; associate or bachelor’s degree preferred
• 3–5 years of administrative/office experience

Skills & Competencies

• Customer-service orientation with the ability to work independently in a fast-paced environment
• High level of discretion and sound judgment
• Bi-lingual (Spanish) preferred
• Advanced organizational, prioritization, and project management skills
• Proficiency in Microsoft Office
• Strong written and verbal communication skills

Physical & Work Requirements

• Ability to sit, stand, and move throughout the resort as needed
• Occasional lifting of files or office materials
• Flexibility to support peak seasons, onboarding periods, and special HR events

Work Environment

• Office-based role with frequent interaction across all resort departments
• Dynamic, seasonal, and service-driven hospitality environment

SCHEDULE: Flexible, 40-hour work week, Non-Exempt

Timbers Company is a developer and operator of exceptional boutique hotels, residence clubs and resort communities located in some of the most sought-after destinations in the world. We are passionate about creating remarkable experiences with world-class hospitality while exposing our Owners and guests to the humble authenticity of every location that we call home.

_Our company (“Company”) fully subscribes to the principles of Equal Employment Opportunity. It is our policy to provide employment, compensation, and other benefits related to employment based on qualifications, without regard to race, color, religion, national origin, age, sex, veteran status, genetic information, disability, or any other basis prohibited by federal, state or local law.
_

In compliance with the Americans with Disabilities Act (ADA) and applicable federal, state and/or local laws, it is our policy to provide reasonable accommodation upon request during the application process to applicants in order that they may be given a full and fair opportunity to be considered for employment. As an Equal Opportunity Employer, we intend to comply fully with applicable federal, state and/or local employment laws and the information requested on this application will only be used for purposes consistent with those laws. To the extent required by applicable law, The Company maintains a drug- free workplace.