Hendricks CareerTek Overview:

Hendricks CareerTek is a state-of-the-art, not-for-profit career center offering innovative, nimble, and experiential career exploration and learning opportunities for young people. Partnering with business, education providers, parents, and workforce professionals, CareerTek works to build experiential pipelines in demand occupations in order to position area youth for successful post-secondary transitions and to create strong talent pipelines in the Greater Beloit region. The Center is a collaborative project of the Stateline Boys and Girls Clubs and the Hendricks Family Foundation.

Position Summary:

This role supports Hendricks CareerTek's administrative operations, including record keeping, marketing and website support, communication with students and families, tracking office needs, and assisting with invoice management to ensure efficient day-to-day operations. The role includes supporting the logistics of events and programs.

Required Characteristics:

The ideal candidate for this position will be an experienced administrative professional who has proven to work effectively with a diverse demographic of individuals across various sectors and age groups. The candidate will be driven to excellence and passionately committed to positively representing the organization, ensuring organized and accurate recordkeeping, planning, and coordination. The candidate will have the ability to utilize marketing strategies and advertise the program's initiatives.

Duties and Assignments:

1. Performs regular office administrative duties, preparing correspondence and reports as requested by the leadership team.

2. Facilitates coordination and communication with program participants/guardians to ensure smooth program execution.

3. Maintains professional, appropriate, and consistent website and social media presence on all

CareerTek accounts.

4. Develops marketing materials and social media graphics for programming and upcoming events

5. Supports monthly nances by sorting and recording invoices and receipts.

6. Maintains a data management system to allow for program success monitoring and tracking.

7. Serves as a first point of contact for students, families, and other visitors. The candidate will welcome guests by giving tours and introducing CareerTek programming.

8. Maintains electronic and hard copy ling systems, ensuring they are accurate and timely; facilitates easy retrieval of information. Develops a compliant system for purging of records

9. Monitor ofce supply inventory and order supplies as necessary

10. Manages inventory of ofce equipment and service contracts, performing routine maintenance activities and contacting service representatives as needed

11. Perform other related administrative duties as requested by team members.

Disclosure:

This position description is not an all-inclusive listing of job duties and functions. Other duties outside of this position description may be assigned to the position.

Minimum Qualifications:

1. High school diploma or equivalent required

2. Associate's degree in the administrative eld preferred

3. Coursework and/or training in marketing and/or ofce management preferred

4. Minimum 1 year experience in related eld preferred

5. Experience working with middle and high school-aged students

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Additional Knowledge, Skills, and Abilities:

1. Experience with Microsoft Ofce Suite/Google Suite

2. Ability to work in a team-oriented environment, but be self-driven when necessary

3. Ability to maintain the condentiality of business and student information

4. Must have exceptional internal and external customer relationship/communication skills

5. Excellent written and verbal communication skills

6. Excellent time management skills

7. Ability to manage multiple, complex projects and be very detail-oriented

8. Ability to organize, coordinate, and prioritize job duties

9. Experience with Canva and Airtable (or similar DMS) is preferred