Job Title: Administrative Assistant (SACC/Administrative Support Coordinator)
Location: Onsite – 595 Court Street, Brooklyn, NY 11231
Schedule: Monday–Friday, 8:00 AM – 4:00 PM
Hours: Full-Time, 35 hours per week (30-minute unpaid lunch)
Pay Rate: $25 per hour
Benefits: No health benefits
Industry: Construction Equipment & Motor Vehicle Rental
Job Summary
We are seeking a well-spoken, detail-oriented, and professional Administrative Assistant (SACC/Administrative Support Coordinator) to support daily operations for a construction equipment and motor vehicle rental company.
This fully onsite role involves invoicing, customer communication, rental contract coordination, and handling DMV- and insurance-related documentation to ensure full regulatory compliance. The position provides direct administrative and operational support to the Manager and Owner in a fast-paced rental environment.
Industry-specific training in rental car and equipment operations will be provided.
Key Responsibilities
Prepare, review, and process customer invoices accurately and in a timely manner
Contact clients to schedule, confirm, and manage equipment and motor vehicle rental contracts
Coordinate and maintain DMV-related documentation, including vehicle registrations, titles, renewals, and compliance records
Verify and track customer and company insurance documentation; communicate with insurance carriers and brokers as needed
Ensure rental vehicles and equipment meet all motor vehicle and regulatory compliance requirements
Maintain organized records, schedules, contracts, insurance files, and DMV documentation
Communicate professionally with customers, DMV offices, insurance companies, and vendors via phone and email
Provide administrative and operational support to the Manager and Owner
Assist with general office duties to ensure smooth day-to-day operations.
Additional Position Details
This is a newly launched business operation within a construction and industrial warehouse environment, with the team being built from the ground up.
The Administrative Assistant will be the first hire for this location and will play a key role in establishing office organization, workflow, and day-to-day administrative support.
This is an ideal opportunity for an admin assistant with experience supporting construction, industrial, or warehouse operations.
The business is owned by an experienced entrepreneur who currently operates other successful small businesses; this is her newest venture.
The office is located within a warehouse facility at 595 Court Street, Brooklyn, NY, and the work environment is more operational than a traditional corporate office setting.
This role is best suited for someone who is adaptable, proactive, highly organized, and comfortable working in a startup-style construction/warehouse office where processes may continue to evolve.
Required Qualifications & Skills
College degree required
0–1 year of administrative experience (entry-level candidates welcome)
Excellent proficiency in Microsoft Office, especially Microsoft Excel
Strong verbal and written communication skills
Well-spoken with a professional demeanor and positive personality
High attention to detail, particularly when handling compliance, DMV, and insurance documentation
Strong organizational and multitasking abilities
Customer-focused mindset with strong follow-up skills
Must reside near Brooklyn, NY (onsite role required)
Preferred Qualifications
Prior experience in motor vehicle rental, car rental, construction equipment rental, or related industries
Familiarity with DMV processes and insurance documentation is a plus