Benefits:

401(k)

401(k) matching

Bonus based on performance

Company parties

Competitive salary

Paid time off

Job Title: Administrative Assistant Location: In-Office – Philadelphia, PA Company: Synertech Environmental – Environmental Consulting Firm Employment Type: Full-Time (32–40 hours/week)

About Us: We are a well-established environmental consulting company specializing in asbestos, lead-based paint, and indoor air quality testing and consulting services. We're seeking a detail-oriented and motivated Administrative Assistant to support our growing team. This is an in-office position with opportunities to contribute to important environmental and public health initiatives.

Responsibilities:

Prepare, organize, and merge PDF documents using Adobe Acrobat

Assist in drafting, formatting, and editing proposals and reports

Perform data entry and verify accuracy of project and client information

Track and manage expiration dates for employee and company licenses and certifications

Provide light accounting support including processing laboratory invoices and tracking payments

Maintain internal filing systems and digital records

Support team with general office tasks and communications

Qualifications:

Previous administrative experience (1+ year preferred)

Proficiency in Adobe Acrobat (merging, editing, organizing PDFs)

Proficient in Google Suite (Docs, Sheets, Gmail) and Microsoft Office (Word, Excel, Outlook)

Strong written and verbal communication skills

Ability to work independently and manage multiple priorities

Detail-oriented with excellent organizational skills

Preferred but Not Required:

Experience with proposal writing or light accounting work

Familiarity with environmental consulting or regulatory compliance

Schedule:

Monday through Friday, between 9:00 AM – 5:00 PM

32 to 40 hours per week depending on workload and applicant availability