Small but growing freight and logistics company committed to reliable, on-time service and personalized solutions for our clients. We value efficiency, communication, and teamwork—and we're looking for an Administrative Assistant to help keep our operations running smoothly.

Position Summary:

The Administrative Assistant provides essential support to the operations team and management. This role involves handling clerical and organizational tasks, assisting with scheduling, data entry, customer service, and supporting freight tracking and documentation processes.

Key Responsibilities:

• Answer and direct incoming calls and emails in a professional manner

• Schedule pickups, deliveries, and meetings; coordinate calendars for management and drivers

• Prepare and maintain freight documents including BOLs, invoices, and delivery confirmations

• Perform data entry and maintain accurate records in company systems

• Assist with billing, invoicing, and accounts payable/receivable as needed

• Maintain organized filing systems (physical and digital)

• Communicate with customers, vendors, and drivers to support timely deliveries and resolve issues

• Order office supplies and maintain an organized workspace

• Perform other administrative tasks as assigned to support operations

Qualifications:

• High school diploma or equivalent required; associate degree preferred

• 1+ years of administrative or office experience (experience in logistics or transportation is a plus)

• Proficient with Microsoft Office Suite (Word, Excel, Outlook) and basic computer systems

• Excellent verbal and written communication skills

• Strong organizational and multitasking abilities

• Ability to work independently and as part of a small team

• Dependable, detail-oriented, and customer-focused

Working Conditions:

• Office setting within a warehouse or logistics environment

• Tuesday through Saturday, 8:00 AM – 5:00 PM (hours may vary)

• Occasional lifting of office supplies or freight paperwork (up to 25 lbs)