ADMINISTRATIVE ASSISTANT

Center for Gender and Refugee Studies

Classification: Class Code 1615 / Non-Exempt / Full-Time / Benefited

Anticipated hiring rate : $25 - $28.84 / HR

ABOUT THE DEPARTMENT

The Center for Gender & Refugee Studies (CGRS) defends the human rights of people seeking asylum in the United States. With strategic focus and unparalleled legal expertise, for 25 years CGRS has championed the most challenging cases, fought for due process, and promoted policies that deliver safety and justice for refugees.

We are the trusted partner and proven resource for legal services providers and human rights organizations and bring invaluable data and compelling personal stories to shape the public narrative. Through technical assistance and training, we empower advocates to take on complex asylum cases, providing them with the tools they need to craft winning arguments and secure protections for their clients. We also use strategic litigation to advance sound asylum laws and protect due process rights. And our policy advocacy and education work provide critical expertise to policymakers at all levels of government, leading the movement to honor our commitments to refugees and asylum seekers under U.S. and international law. CGRS is committed to building an anti-racist and anti-oppression organization that lives its values internally and externally.

THE ROLE AND RESPONSIBILITIES

CGRS seeks an administrative assistant to support the important work of our dynamic staff. A successful candidate is a responsible and detail-oriented self-starter who takes initiative to improve the smooth functioning of our dynamic office. They will provide critical administrative support to the Center's staff as needed, supporting primarily our finance and development teams. They will bring strong organizational skills, the ability to easily multi-task, will be comfortable with technology, and is committed to refugee rights. This is an in-person position with the possibility of hybrid schedule.

Typical duties and responsibilities include, but are not limited to:

Financial Management:

• Assist with financial data entry, processing, and reconciliation.
• Prepare and process expense reports and reimbursements.
• Maintain accurate and organized financial records.
• Provide support for grant management, including tracking budgets and expenditures.
• Assist with audit preparation and related tasks.

Fundraising Support:

• Manage donor databases and maintain accurate donor records.
• Assist with donor correspondence and acknowledgment.
• Provide logistical support for fundraising events and activities.

General Administrative Duties:

• Manage calendars, schedule meetings, and arrange travel for team members.
• Organize general office supplies, including both our physical space and supporting those working remotely.
• Assist in onboarding of all new staff, consultants, interns, and volunteers, providing orientation and introduction to all office and UC Law SF-wide systems.

REQUIREMENTS

EDUCATION AND EXPERIENCE

• A bachelor's degree or equivalent work experience.

KNOWLEDGE, SKILLS & ABILITIES.

• Organized, reliable, and efficient, open to learning new things, and creative and innovative approach to improving office systems.
• Strong interpersonal communication skills.
• Tech-savvy with working knowledge and experience with Microsoft Office (Word, Excel, and PowerPoint) and wide range of web and database software.
• Ability to take initiative, prioritize with minimal supervision and work independently, as well as being able to contribute as a member of a team.
• Strong work ethic and attention to detail.
• Trustworthiness with sensitive and/or confidential personnel, financial, and case information.
• Enthusiasm for the role that administration support plays in the critical work of social justice and supporting CGRS' entire team to execute our important mission.
• Committed to protecting and promoting the human rights of refugees.

The skills listed above are comprehensive, and we understand there are great candidates who possess only a subset of those skills, or who have other important skills. If you match some of these skills, please do not hesitate to apply.

BENEFITS

Health and Welfare Benefits

• Comprehensive medical, dental and vision insurance coverage
• Flexible Spending Accounts for transportation-related, healthcare and dependent care expenses
• Employee Assistance Program

For Your Financial Future

• Life Insurance, Disability Insurance, and Legal Insurance
• University of California Retirement Plan (a defined benefit plan)
• Deferred Compensation Plans/Pre-tax Retirement Savings Programs

For Your Work/Life Balance

• Fifteen paid holidays per year
• Generous vacation and sick leave
• Commuter Benefits Program

THE HIRING PROCESS

Please note: This position has been designated as “sensitive” and requires a pre-employment background check.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact Human Resources if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

WHAT TO EXPECT

Applicants who meet the position requirements will be competitively evaluated to identify the individuals whose breadth and depth of experience and education most closely relate to the stated requirements and the needs of the College. Not all applicants will be contacted for an interview.

The skills listed above are comprehensive, and we understand there are great candidates who possess only a subset of those skills, or who have other important skills. If you match some of these skills, please do not hesitate to apply.

UC Law SF is an equal opportunity employer. UC Law SF strives to provide a diverse and inclusive educational environment that fosters cultural awareness, mutual understanding and respect. UC Law SF is interested in candidates who will contribute to diversity and equal opportunity in higher education through their teaching. Qualified women and members of underrepresented minority groups are strongly encouraged to apply.

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