Benefits:

401(k)

Employee discounts

Paid time off

401(k) matching

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Vision insurance

High-Impact Role Supporting a Fast-Growing Technology & Infrastructure Company

Location: Renton, WA (Hybrid Preferred) Position Type: Full-Time Reports To: President & CEO

About the Opportunity

WBE Technologies is seeking an exceptionally organized, proactive, and business-savvy Administrative Assistant to serve as the trusted right hand to the CEO. This is not a traditional administrative role—this position requires strong business acumen, executive presence, and the ability to manage multiple high-priority initiatives in a fast-paced environment.

The ideal candidate is highly detail-oriented, resourceful, technologically sophisticated, and capable of operating professionally with executives, customers, vendors, investors, and strategic partners.

Key Responsibilities

Executive Support

Manage CEO calendar, travel, meetings, and daily priorities.

Coordinate board meetings, executive reviews, and customer presentations.

Prepare agendas, meeting materials, executive summaries, and action-item tracking.

Screen communications and prioritize urgent matters.

Draft and edit professional correspondence on behalf of the CEO.

Project & Business Coordination

Coordinate internal and external meetings with customers, vendors, and leadership teams.

Manage follow-up actions to ensure accountability and timely completion.

Support special projects and corporate growth initiatives.

Administrative Leadership

Maintain organized electronic filing systems and confidential records.

Coordinate corporate events, customer visits, and executive travel logistics.

Implement process improvements that increase executive productivity.

Required Skills & Qualifications

Technical Skills

Advanced Microsoft 365 skills (Outlook, Excel, Word, PowerPoint, Teams, SharePoint)

Strong PowerPoint presentation development abilities

Proficiency with DocuSign and electronic contract management

Ability to utilize AI productivity tools such as Microsoft Copilot and ChatGPT

Strong document management and project tracking capability

Professional Skills

Excellent written and verbal communication skills

Exceptional organizational and time-management abilities

Ability to prioritize competing demands with minimal supervision

Strong business judgment and problem-solving skills

High degree of professionalism and confidentiality

Comfortable interacting with executives, customers, and board members

Preferred Experience

3-5+ years supporting senior executives, CEOs, or business owners

Project management experience

Exposure to finance, contracts, and business operations

Associate's or Bachelor's degree preferred

Personal Characteristics

We are looking for someone who is:

Highly dependable and trustworthy

Proactive rather than reactive

Detail-oriented without losing sight of strategic priorities

Comfortable working in a fast-paced growth environment

Professional, polished, and confident

Capable of anticipating needs before being asked