About the Role:

The Administrative Assistant plays an important role in supporting the daily operations of our engineering office. This individual will work closely with management, engineers, clients, property managers, contractors, and government agencies. The ideal candidate is detail-oriented, able to manage multiple priorities, and comfortable working in a fast-paced professional environment. This position requires strong communication skills, professionalism, initiative, and consistent follow-through.

Schedule

Full-time, Monday through Friday, from 8:00 a.m. to 4:30 p.m.

Responsibilities:

Manage front desk operations including answering phones, greeting visitors, and handling correspondence

Coordinate scheduling, meetings, and calendar management for engineering staff and leadership

Prepare, format, and proofread engineering documents, reports, and proposals

Maintain organized filing systems for project records, permits, and client files

Support project coordination by tracking deadlines and communicating updates across teams

Process invoices, purchase orders, and assist with basic bookkeeping tasks

Liaise with clients, contractors, and vendors in a professional and timely manner

Requirements:

2+ years of administrative or office support experience, preferably in engineering, construction, or a technical field

Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Strong organizational skills with exceptional attention to detail

Excellent written and verbal communication skills

Ability to multitask and prioritize in a fast-paced professional environment

Experience with document management and filing systems

Positive, professional demeanor with a team-player attitude

About Us:

Swaysland Professional Engineering is a trusted engineering firm based in Fort Lauderdale, FL, dedicated to delivering high-quality engineering solutions to our clients. Our team is known for its commitment to excellence, precision, and client satisfaction on every project we undertake. We pride ourselves on fostering a collaborative and supportive work environment where every team member plays a vital role in our success.