The happiest people I know are those who lose themselves in the service of others. — Gordon B. Hinckley

Why work for us?

· No Nights or Weekends · 15 Paid Holidays · Paid Time Off · Paid Education (Upon Approval) · Medical Insurance · Dental Insurance · Vision Insurance · 403(b) plus employer match · Employee Assistance Program · Chipper-Assistance in Student Loan Forgiveness and Lower Payments

Who We Serve:

Opportunities serves thousands of people annually in Williamson & Burnet Counties. Working cooperatively with other agencies, we are an advocate for those who might not otherwise have a voice in the community. We are dedicated to providing services to help those in need achieve a better, more productive life.

Our Mission:

To empower children, families, and seniors to achieve and maintain independence by partnering with area organizations to provide education, nutrition, and community support.

Our Vision:

A healthy, educated community in which all people live independently and with dignity. Position Summary: The Administrative Assistant is responsible for supporting the activities and services of the Head Start program and OWBC departments. Expected to provide excellent customer service to internal and external customers. This position reports primarily to the Program Director of Head Start and will support Head Start Staff when needed.

Essential Job Duties: • Provide administrative duties for the Head Start Program Director and Head Start Staff to include screening calls and visitors; calendar & email upkeep; and coordinate meetings, web calls, and conference calls to include generation of the agendas for the meetings. • Maintain and protect confidential information about agency business, staff, students, and families. • Answer OWBC Main Office phones, take messages, distribute transfer calls, and respond to community requests for information. • Assists with Head Start and Central Office supply purchases and distribution; provides backup to the Office Manager; Collects mail and distributes to staff. Collects checks received, prepares deposit log, and puts checks in safe. • Assists with Head Start purchases and distribution. • Assist payables to ensure that all credit card receipts and POs are submitted on time. • Assist with Memorandum of Understanding, including generating, signature follow-up, and filing current MOUs. • Conducts various audits as specified by the Head Start Program Director/Head Start Quality Improvement Coordinator. • Coordinate record keeping, filing, and document preparation, assisting coordinators, as requested. • Gathers and compiles data, generates reports and correspondence for Head Start Staff • Record, transcribe, and distribute meeting minutes for Head Start Policy Council, to include: o Agenda Packet created and PC packet assembled o Invitation disbursed to all committee members, name tags distributed, etc.… o Concise minutes are created, compared with PC secretary before submission Head Start o Sign-in sheets for Policy Council and committees, assist with set-up and tear down. • Assist technology functions as needed o Coordinate and track company-issued cell phones and cell phone accessories/equipment and reconcile associated invoices as stated in agency procedures as backup to the Office Manager o Must manage, coordinate, and resolve issues related to landline phone account; submit company-wide telephone trouble tickets and coordinate any work needed o Assist with and maintain Head Start intranet pages • Responsible for reviewing CareerPlug daily to identify and telephone screening potential candidates for Head Start • Responsible for vetting candidate credentials, suitability, and reference checking for prospective employees for Head Start • Coordinate with Human Resources the Hiring Personnel Action Forms needed for the onboarding process to ensure the timely hiring of new employees. • Coordinate TB, and Pre-Employment physicals for Head Start staff. • All employees are expected to adhere to OWBC ethics expectations. • Must be able to cooperate and work effectively with others. • Must be diplomatic, honest and fair. • Regular and punctual attendance is an essential function of the position. • Perform other duties as assigned or as they become apparent. • Experience with Microsoft Office 365 and Microsoft programs specifically Excel, Word, One Drive, SharePoint, and PowerPoint. • Oversee and maintain compliance of the vehicle registrations, inspections, maintenance checklists in Child Plus. • Be able to assist coordinator staff with Child Plus tasks specific to but not limited to enrollment, attendance, emergency contact information, and health information. • Experience with Canva is a plus.

Knowledge, Skills, and Abilities: • Ability to operate various word-processing software, spreadsheets, and database programs. • Ability to communicate effectively with others. • Ability to work effectively with others. • Ability to organize, prioritize, and utilize effective time management techniques. • Ability to always respect confidentiality. • Ability to carry out multiple tasks and meet deadlines. • Ability to follow instructions furnished in verbal or written format.

Minimum Qualifications: Education and Training: • High School Diploma or Higher Education or professional training preferred Experience: • Two (2) years of receptionist/general office administrative support experience. Licenses/Certifications: • Valid Texas driver’s license.

Mental / Physical Tasks (F= Frequent, O=Occasional, R=Rarely): F STANDING: required when making copies, meeting people, moving from work area to work area F HANDLING: reports, vehicles, laptops, keys F HEARING/TALKING/LISTENING: communicate with employees and others, answering the telephone, participating in meetings, giving presentations F FINE DEXTERITY: operate computer, calculator, to write, mouse, projector tools F SITTING: performing work at a desk, while reading, writing, in meetings, driving, riding in a vehicle to sites and meetings O KNEELING/CROUCHING/CRAWLING: plug-in equipment, when connecting PC components, plugging in cords, opening lower desk drawers F WALKING: from vehicle to site, area to area, to the copier F BENDING/TWISTING: to reach files, reports, handle paper, reach drawers F GRASPING/HOLDING: holding binders, phones, tablets, and work resources F BALANCING: standing, reaching, driving F LIFTING/CARRYING: report binders, paper, laptop, supplies up to 50 lbs. F VISION: to drive and assist individuals in medical need F PUSHING/PULLING: open/close file/copier drawers, open & close doors, rolltop carriers F FOOT CONTROLS – driving F DRIVING: scheduled and unscheduled trips to and from meetings and sites OTHER F REACHING: answer the phone, reach for files, and reports, plug in a laptop

Working Conditions: • Working in a fast-paced environment with priorities and plans that may change rapidly. • Working on weekends, evenings and some holidays may be required.