LU Design Build is seeking a highly organized, proactive, and detail-oriented Administrative/Bookkeeping Assistant to provide comprehensive administrative and operational support. The ideal candidate will be a self-starter with exceptional communication skills, the ability to anticipate needs, and a proven track record of maintaining confidentiality and discretion. Responsibilities: • Calendar Management: Proactively manage and maintain complex calendars, scheduling appointments, meetings, and conferences with keen attention to detail and prioritization. Resolve scheduling conflicts efficiently. • Travel Coordination: Arrange and manage all aspects of domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries, ensuring seamless travel experiences. • Communication & Correspondence: Act as a primary point of contact, screening and prioritizing incoming calls, emails, and correspondence. Draft, proofread, and send professional communications on behalf of the executive. • Meeting Support: Prepare meeting agendas, compile and distribute pre-read materials, take accurate meeting minutes, and track action items to ensure timely follow-up. • Financial Management: Manage payroll and benefits. Prepare and submit accurate expense reports, reconcile corporate credit card statements, and manage invoices in a timely manner. Responsible for AR, AP, and job costing. • Project Management Support: Assist with various projects, including research, data gathering, presentation preparation, and tracking progress, ensuring deadlines are met. • Information Management: Organize and maintain electronic and physical filing systems, ensuring easy retrieval of documents and information. Handle sensitive and confidential information with the utmost discretion. • Office Administration: Order and manage office supplies, coordinate office events, and assist with general office duties as needed. • Relationship Management: Build and maintain strong relationships with internal and external stakeholders, including clients, vendors, and board members, on behalf of the executive. • Ad Hoc Tasks: Obtain residential building permits. Proactively identify and undertake ad-hoc administrative tasks and special projects to support the executive and team. Qualifications: • Education: Bachelor's degree or equivalent practical experience. • Experience: 5 years of progressively responsible experience in administration, bookkeeping, payroll, and benefits administration. Experience in the construction industry. • Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Google Suite, and experience with QuickBooks Online. • Communication Skills: Exceptional written and verbal communication skills, with a professional and polished demeanor. • Organizational Skills: Superior organizational and time management skills, with the ability to multitask, prioritize, and manage multiple projects simultaneously. • Problem-Solving: Strong problem-solving abilities and a proactive approach to anticipating needs and resolving issues independently. • Discretion & Confidentiality: Demonstrated ability to exercise discretion and maintain confidentiality with sensitive information. • Adaptability: Ability to thrive in a dynamic environment and adapt to changing priorities. • Interpersonal Skills: Excellent interpersonal skills with the ability to build rapport and work effectively with diverse personalities. Compensation: $60,000 - $75,000

• Calendar Management: Proactively manage and maintain complex calendars, scheduling appointments, meetings, and conferences with keen attention to detail and prioritization. Resolve scheduling conflicts efficiently. • Travel Coordination: Arrange and manage all aspects of domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries, ensuring seamless travel experiences. • Communication & Correspondence: Act as a primary point of contact, screening and prioritizing incoming calls, emails, and correspondence. Draft, proofread, and send professional communications on behalf of the executive. • Meeting Support: Prepare meeting agendas, compile and distribute pre-read materials, take accurate meeting minutes, and track action items to ensure timely follow-up. • Financial Management: Manage payroll and benefits. Prepare and submit accurate expense reports, reconcile corporate credit card statements, and manage invoices in a timely manner. Responsible for AR, AP, and job costing. • Project Management Support: Assist with various projects, including research, data gathering, presentation preparation, and tracking progress, ensuring deadlines are met. • Information Management: Organize and maintain electronic and physical filing systems, ensuring easy retrieval of documents and information. Handle sensitive and confidential information with the utmost discretion. • Office Administration: Order and manage office supplies, coordinate office events, and assist with general office duties as needed. • Relationship Management: Build and maintain strong relationships with internal and external stakeholders, including clients, vendors, and board members, on behalf of the executive. • Ad Hoc Tasks: Obtain residential building permits. Proactively identify and undertake ad-hoc administrative tasks and special projects to support the executive and team.