Job Summary

We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. This is in office position. This is not a Remote position.

Responsibilities

Manage 40–50 inbound and outbound calls daily to facilities and locations as a Scheduler, Appointment Setter, and Coordinator.

Verify and research documentation to ensure compliance and accuracy.

Prepare, send, receive, and respond to correspondence, bills, and declarations of due diligence.

Assist with opening, processing, scanning and distributing incoming mail.

Assit in other departments when needed.

Assist other departments as needed to ensure smooth office operations.

Qualifications

High school diploma/GED required, Associate’s degree or administrative training is preferred

Previous experience as an Administrative Assistant or in a similar position

Familiarity with standard office equipment such as printers and fax machines

Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint

Highly organized with excellent time management skills and the ability to prioritize projects