Benefits:

401(k)

401(k) matching

Dental insurance

Paid time off

Training & development

Vision insurance

About Us

Breakpoint Surveying & Underground is a growing utility locating company supporting both public and private sector projects. Our services include 811 utility locating, private locating, concrete scanning, and more.

We are seeking a highly organized and proactive Administrative Operations Coordinator to be a hybrid-support style role, which will include supporting daily office operations, scheduling, invoicing, and HR administrative functions.

Position Summary

This role serves as the primary office administrator responsible for coordinating daily operations, managing scheduling and invoicing processes, and supporting HR administrative functions.

The ideal candidate is detail-oriented, highly organized, and capable of managing multiple responsibilities while maintaining accuracy and efficiency in a fast-paced environment.

Key Responsibilities:

Office Administration (Primary Function)

Manage day-to-day office operations and administrative tasks

Answer and route calls, emails, and general inquiries

Coordinate calendars, meetings, and internal communications

Maintain organized filing systems and documentation

Assist with office organization, supplies, and administrative workflows

Scheduling & Operations Coordination

Manage and maintain daily job scheduling and calendars

Coordinate job assignments and adjust schedules as needed

Communicate scheduling updates with field staff and leadership

Maintain accurate scheduling records and support operational coordination

Invoicing & Billing Administration

Prepare and generate invoices for contract and private work

Pull and verify ticket data and billing information

Track monthly contract invoicing and submission deadlines

Maintain organized invoicing records and documentation

Assist with billing follow-ups and administrative tracking

Human Resources Administrative Support

Assist with onboarding coordination and pre-employment processes

Assist with maintaining employee files and HR documentation

Assist with time-keeping review (missing clock ins, follow up, documentation)

Support HR Manager with administrative tasks and recordkeeping

Qualifications

2+ years of administrative or office coordination experience

Strong organizational and multitasking skills

High attention to detail and accuracy

Ability to manage multiple priorities in a fast-paced environment

Strong communication and follow-up skills

Proficiency in Microsoft Office (Excel, Outlook, Word)

Experience with scheduling, dispatching, or invoicing preferred

Experience with HR administrative support is a plus

Skills

Proactive and dependable

Process-oriented and detail-driven

Strong sense of ownership and accountability

Able to work independently and stay organized

Time Management

Excellent verbal and written communication