Job Description

Responsibilities

Include, but are not limited to:

• Manage heavy and complex schedules, coordinating calls and meetings with internal and external parties utilizing multiple calendars; keep attorneys on schedule; demonstrate flexibility, patience and persistence in routinely rescheduling calls and meetings
• Arrange complex logistics for multiple-attendee and multiple-location meetings (including Telepresence and slide presentation set-ups); coordinate audio/visual needs for meetings; attend and take notes as requested by attorneys
• Accurately process and track legal work, including uploading documents into various databases and management systems and updating status charts and tracking reports
• Draft, type, edit and distribute simple legal documents, project reports, letters, memos, presentations, spreadsheets, emails and other documents
• Assist attorneys with redlining of production and talent agreements as well as finalizing execution copies for signature and coordinating counter-signature(s)
• Maintain strict confidentiality and professionalism along with a positive attitude
• When in office, provide professional phone coverage at all times, take messages as required and deliver to attorneys in a timely manner
• Arrange travel and accommodations including comprehensive and detailed itineraries
• Prepare and process expense reports, reimbursements and reconciliations in accordance with Company policy guidelines; process outside counsel and other legal-related invoices
• Handle general office and administrative tasks, including the ordering of miscellaneous supplies
• Manage administrative and coordination aspects of special projects as designated including planning and organizing internal events
• Provide backup for other assistants on the team

Qualifications

Basic Requirements:

• Demonstrated high-level proficiency in MS Office Suite, Adobe Acrobat and database management
• College degree or High School/GED and comparable work experience

Desired Characteristics:

• Demonstrated interest in media industry or legal field
• Previous administrative support experience preferred (minimum of 3 years)
• Maintain a positive attitude and demonstrate ability to thrive in a dynamic, fast-paced business environment
• Flexible, organized, self-starter, with excellent attention to detail – able to seek out answers and resources on own and anticipate team needs
• Superior time management skills with the ability to multitask and prioritize work for multiple attorneys simultaneously
• Excellent interpersonal and communication skills, including a professional phone manner and in-person presence; experience as a team player; ability to develop and maintain good working relationships with numerous executive assistants and other individuals (e.g. executives, talent attorneys and agents, productions company counsel) and coordinate with those individuals
• Demonstrated ability to assume greater responsibility as circumstances dictate
• Exceptional document organization skills including the ability to quickly and accurately file and keep records
• Solid computer skills and demonstrated ability to quickly learn and adapt to new programs and technologies
• Ability to think strategically, recognize areas of opportunity and independently implement plans (seeking guidance and approval from team as needed)

Hybrid : This position has been designated as hybrid, generally contributing from the New York, NY office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $50,000 - $70,000.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.