Benefits:

401(k)

401(k) matching

Competitive salary

Dental insurance

Employee discounts

Free uniforms

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Wellness resources

About AMPERA

AMPERA is redefining clean, sovereign energy with compact, ultra-safe nuclear systems that power AI, industry, and defense with zero emissions and unmatched reliability. Our modular micro-reactors combine the best of fusion and fission to deliver scalable, deployable, and inherently safe energy anywhere — from AI data centers to remote or defense operations.

As a rapidly growing company, AMPERA blends the agility of a startup with the structure of a global innovator. Joining us means contributing to a mission that revolutionizes how the world generates power — through advanced nuclear design, innovation, and collaboration.

Position Overview

AMPERA is seeking a highly organized, professional, and proactive Administrative Coordinator & Front Desk Receptionist to support daily office operations while serving as the welcoming first point of contact for the organization. This role combines two critical functions: managing the front desk and visitor experience, and providing administrative, operational, and scheduling support across the company.

This position is central to maintaining efficiency, organization, and a polished professional environment as AMPERA continues to scale its operations in Palm Beach Gardens and beyond.

The ideal candidate is detail-oriented, personable, resourceful, and capable of managing multiple priorities with discretion and professionalism — balancing receptionist responsibilities with administrative coordination in a dynamic, fast-paced setting.

Key Responsibilities

Front Desk & Reception Responsibilities

Serve as the first point of contact for all visitors, candidates, and external partners, providing a professional, welcoming, and courteous experience.

Greet guests, manage visitor check-in procedures, and notify employees of arrivals.

Answer and direct incoming phone calls, emails, and general inquiries in a timely and professional manner.

Maintain the appearance and organization of the reception area, conference rooms, and common spaces.

Coordinate visitor logistics, including meeting room scheduling, refreshments, and security protocols as required.

Receive, sort, and distribute mail, deliveries, and packages.

Administrative Coordination Responsibilities

Provide administrative and clerical support to executives and department leaders.

Coordinate internal meetings, prepare agendas, take minutes, and track follow-up actions.

Maintain calendars, schedule meetings, and arrange travel and logistics for business trips and company events.

Assist with document preparation, filing systems, record retention, and correspondence handling.

Support Human Resources with onboarding new employees, maintaining personnel files, and coordinating orientation logistics.

Process expense reports, purchase orders, and vendor invoices.

Maintain inventory of office supplies and coordinate with vendors and facilities for maintenance and office needs.

Assist with planning company events, trade shows, interviews, and employee activities.

Ensure confidentiality of sensitive information and uphold professional standards in all communications.

Qualifications

Associate’s or Bachelor’s degree in Business Administration, Communications, or a related field preferred.

3+ years of experience in a receptionist, administrative assistant, office coordinator, or similar role.

Demonstrated ability to manage front desk responsibilities while supporting administrative and operational needs.

Exceptional organizational and multitasking skills with strong attention to detail.

Excellent written and verbal communication skills with a polished, professional demeanor.

Proficiency in Microsoft Office Suite, Google Workspace, and scheduling or calendar management software.

Ability to work independently, exercise sound judgment, and manage competing priorities in a fast-paced environment.

Consistently presents a professional, polished, and approachable appearance; demonstrates strong interpersonal skills and confidence when interacting with executives, visitors, and external partners.

Reliable, discreet, and team-oriented with a commitment to maintaining a high standard of professionalism and confidentiality.