Benefits:

401(k)

401(k) matching

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Training & development

Tuition assistance

Vision insurance

Take the lead in our Marietta office and power up operations as our Administrative Coordinator!

Position Overview

We are seeking a highly organized, detail-oriented Administrative Coordinator to oversee the day-to-day operations of our Marietta office. This role provides critical support across multiple areas including general office administration, project scheduling, basic proposal generation, and accounts payable support. The ideal candidate is a problem-solver with a proactive mindset, strong communication skills, and the ability to thrive in a fast-paced, team-focused environment.

Key Responsibilities

Office Administration

Serve as the first point of contact for staff and visitors

Answer and direct phone calls; respond to general inquiries

Maintain inventory of office supplies and place orders as needed

Distribute mail and manage document filing (both digital and physical)

Keep the office environment organized and efficient

Project & Proposal Support

Assist the project management team with scheduling work crews and tracking assignments

Use company templates to prepare and send proposals to clients

Update and maintain project documentation and internal calendars

Adjust schedules as needed based on staffing or project demands

Communicate changes and updates to internal teams clearly and promptly

Accounts Payable & Expense Tracking

Process invoices and assist with expense report reviews

Monitor for missing or incomplete information and follow up as needed

Escalate issues or inconsistencies to the appropriate team

Required Skills & Experience

Intermediate proficiency in Microsoft Excel and Word

Working knowledge of Canva and CRM systems

Strong attention to detail with excellent written and verbal communication skills

Ability to manage multiple tasks and prioritize effectively

Positive, professional demeanor with a commitment to customer service

Comfortable working independently and taking ownership of assigned tasks

Preferred Qualifications

3+ years of experience in an administrative, office coordination, or project support role

Experience in a construction, industrial, or engineering environment

Associate degree in business administration or a related field preferred (or equivalent experience)