Benefits:

401(k)

401(k) matching

Dental insurance

Free food & snacks

Health insurance

Opportunity for advancement

Paid time off

Vision insurance

Administrative Coordinator

Job Summary:

The role of the Administrative Coordinator is to serve as support to both the Staffing Manager and Human Resources. This role will hold both administrative responsibilities as well as on-site Event responsibilities. During our busy season, the Administrative Coordinator will focus primarily on the Staffing Department. However, assisting HR will happen on an as-needed basis throughout the calendar year.

Supervisory Responsibilities:

N/A

Duties/Responsibilities:

Attends larger events. Helps the supervisor coach and counsel staff, including the supervisor. Help facilitate a successful service.

Reports on major issues to Human Resources. Facilitates improvement plans for staff alongside HR.

Assists in creating schedule(s) for Event staff.

Works along with the supervisor to come up with an official plan for large events.

Holds training sessions for senior staff in conjunction with the supervisors. Actively makes one-on-one plans for these senior staff by overseeing events on how our leads can improve.

Learn the basics of staffing/CaterXpert (Curate) and cover the Staffing Director when needed.

Works with HR to update manuals and standards.

Works closely with the Staffing Director, General Manager, and Chief of Operations to report monthly improvements that are being made to the Staffing department.

Takes ratings/notes to present during performance reviews.

Works on miscellaneous tasks for both HR and Staffing.

Recruiting new and talented staff - potentially onsite and in-house when needed. All offers will be approved by HR and Staffing Manager first.

Enforcing company policies, including attending events and aiding assistance to the kitchen staff to ensure they are following OSHA standards.

Keeping records of attendance issues both in-house and onsite. Attendance is recorded in CXP for event staff. Working with HR when further actions are required.

Keep a close eye on inventory of clothing for staffing. Aprons, polos, and chef coats all being charged for. Maintaining aprons for larger events and the return of our borrowed aprons.

Correcting uniform, attitude, and miscellaneous issues. Working with staff to improve their skills and support them in any way possible.

Required Skills/Abilities:

Friendly, patient, and able to work under stressful circumstances.

Education and Experience:

High School diploma or equivalent required.

Bachelor’s preferred.

Experience working within an admin role. Keep track of paperwork and personnel. Willing to learn.

Knowledge of scheduling, basics of HR, and management of large quantities of staff.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift 15 pounds at times.

Must be able to access and navigate each department at the organization's facilities.

In-person schedule Monday-Friday

Available nights, weekends, and holidays.