Job Description

_ Role Purpose_

The Administrative Coordinator will provide administrative and personal support to the Senior Vice President, Music Business and Legal Affairs and broadly support the Music Business & Legal Affairs team with an emphasis in TV & Streaming. This position does not include any creative responsibilities with respect to consulting on music placement in productions.

_ Job Duties_

Provide complete administrative support for the team, including but not limited to the following areas:

• Assist with administrative tasks including, but not limited to: preparation of meeting materials, answering phones, filing, as well as photocopying and circulating correspondence and documents
• Schedule meetings and appointments
• Own cue sheet administration (e.g. training, creation, review, analysis, revision, submissions)
• Research music for all details pertinent to clearance and tracking, including publishing, labels, and PROs
• Process expense reports
• Red-line various agreements related to music
• Draft correspondence
• Create and maintain detailed tracking, cost status reports and documents
• Maintain and organize electronic and physical files; update systems (i.e.: DMS, ELF, SharePoint, etc.)
• Assist with music clearance
• Process payments, set up vendors and interact with the AP team
• Interact positively with others, and maintain relationships both internally and externally
• Arrange travel and all accommodations, including creating comprehensive and detailed itineraries as needed
• Perform other related duties in support of the department, as requested by management

Qualifications

_ Basic Requirements_

• Minimum 4 years of administrative experience
• Prior experience at a music or production company, or an entertainment law firm
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook

_ Desired Characteristics_

• Bachelor’s degree
• Prior experience supporting a senior-level executive
• Ability to multitask and work in a high-speed, high-stress office
• Excellent organization skills and attention to detail
• Ability to easily adapt and be a positive team player
• Excellent communication skills and follow through
• Ability to work with a variety of personalities
• Knowledge of music business/legal terminology
• Proven ability to exercise discretion and integrity
• Proactive team player with excellent communication skills

This position has been designated as hybrid , generally contributing from the office a minimum of three days per week

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $50,000-$70,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.