Benefits:

401(k)

401(k) matching

Dental insurance

Free food & snacks

Free uniforms

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Atlas Rental Property is one of the fastest growing property management companies in the Southeast with more than 2000 active doors in North and Central Alabama, Georgia and Tennessee. We are seeking an Administrative Coordinator for our Madison based satellite office. This individual will partner directly with the in-market Property Manager and Birmingham based operations teams to provide administrative, financial, legal and customer service support for our North Alabama tenants and vendor partners.

Key Responsibilities by Category OFFICE ADMINISTRATION

Maintain established office hours for satellite office

Answer and manage incoming calls, emails, and tenant inquiries

Maintain electronic records and documentation

Assist with lease preparation and lease signings

Schedule appointments, meetings, and inspections

Assist with marketing efforts for available properties

Update property marketing descriptions and listing content as needed

Order and maintain office supplies, inventory and routine cleaning

Ensure office space remains organized, stocked, and presentable

Remove and/or coordinate the removal of property signage, lockboxes, and other marketing materials as needed

ACCOUNTS RECEIVABLE & PAYMENT PROCESSING

Accept and post rent and deposit payments via drop box and in-person

Process tenant payments and maintain accurate records

Follow up on delinquent accounts as directed

Assist with collection efforts and payment arrangements

Assist with the preparation and posting of eviction notices and other required legal notices as needed

LEGAL & COURT ADMINISTRATION

Post eviction notices and other required notices

Prepare court documentation and filings

Attend court as needed

Track judgments, payment plans, and legal outcomes

Coordinate communication with attorneys and legal vendors

SECTION 8 ADMINISTRATION

Manage all tasks and duties related to Section 8

Coordinate inspections and required documentation

Ensure compliance with housing authority requirements

VENDOR SUPPORT

Assist with vendor onboarding paperwork and recordkeeping

Coordinate supply pickups and administrative vendor needs

Role Requirements ­Minimum of 2 years experience in a customer service, sales support or administrative role

Experience in Property Management is a plus

­Experience with established KPIs and/or deadlines

­Proficient with computers and technology

­Outgoing, positive and professional demeanor

­Open-minded and receptive to feedback with a focus on continued growth

­Self-motivated and comfortable in a collaborative, fast-paced environment

­High school diploma required, some college or alternate accreditation preferred

Compensation The compensation package for this role includes a base annual salary of $45,000-$50,000 DOE as well as annual bonus based on company profit after six months in role. We offer a comprehensive benefits package with immediate eligibility, generous PTO accrual and 401K with employer contribution after one year of service. We also observe eight paid holidays and a family friendly schedule that includes no mandatory nights or weekends.