Benefits:
401(k)
Dental insurance
Health insurance
Opportunity for advancement
Paid time off
Company: PaveConnect
Overview Are you a detail-oriented communicator who thrives on organization and deadlines? Join our growing team and help drive the success of our project proposals across the country.
About the Role
As a Proposal Coordinator, you’ll play a vital role in turning opportunities into secured projects by supporting our bid and proposal process from start to finish. You’ll be at the center of it all—coordinating between contractors, internal teams, and clients to ensure accurate, timely, and professional proposals. This is a great opportunity to combine your eye for detail, project coordination skills, and communication strengths in a high-impact, fast-moving role.
What You’ll Do
Bid Coordination and Communication
Assist with contractor inquiries and follow-ups to ensure timely, complete bids
Clearly communicate expectations and project requirements to external partners
Proposal Review and Assembly
Review bids for accuracy and completeness
Compile and submit professional proposal packages aligned with client and internal standards
Revise and update proposals based on feedback
System Entry and Document Management
Upload proposals and relevant documents into Salesforce and third-party systems
Maintain organized digital records, ensure data accuracy, and support document tracking
Cross-Team Collaboration
Act as the communication bridge between clients, vendors, and internal teams
Answer proposal-related questions and keep everyone aligned and informed
Compliance and Process Improvement
Ensure all submissions meet client requirements, internal policies, and industry regulations
Continuously evaluate workflows and offer ideas to improve speed, accuracy, and efficiency
Other Duties as Assigned We’re a growing team—your flexibility and ideas are welcome!
What You’ll Bring
Required Qualifications
High school diploma or equivalent
One year of experience in construction, paving, or a related industry
Excellent communication, organization, and time management skills
Proficiency in Microsoft Office (Word, Excel, Outlook)
Ability to juggle multiple priorities and meet deadlines
Preferred Qualifications
Salesforce or similar CRM/proposal software
Bachelor’s degree in business administration or related field
Two or more years of experience in construction or paving, especially in estimating or project coordination
Familiarity with contract documents, project phases, and paving methods
Special Requirements
Must pass a background check
Must pass a motor vehicle check
Must demonstrate AGILE values: Accountability, Growth mindset, Integrity, Leadership, and Everyday improvement
Work Conditions
Office environment with heating and air conditioning
Primarily seated, computer-based work
Occasional lifting up to 25 pounds
Why You’ll Love Working Here
Supportive, growth-oriented team
Opportunity to impact real-world projects
A blend of independent work and team collaboration
A role where structure meets fast-paced challenge
Apply now to help us build success—one proposal at a time.
Let me know if you'd like this tailored for a specific job board or internal HR platform.
Job Type: Full-time
Expected hours: 40 per week
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Referral program
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Work Location: In person