Job Description
Summary:
The AEA will provide comprehensive administrative support to the President, ensuring efficiency and organization in daily operations. Acting as a key facilitator, the AEA will manage schedules, gather necessary information, maintain reports, and oversee related tasks—all while prioritizing the best interests of both the executives and the company.
JOB DESCRIPTION
**** The AEA will play a vital role in supporting the President by managing both professional and personal responsibilities with efficiency and discretion. Key duties include:
· Calendar & Schedule Management: Overseeing professional and personal calendars, coordinating appointments, scheduling meetings, and ensuring timely execution of all activities.
· Confidentiality & Judgment: Handling sensitive and confidential information with the utmost tact, discretion, and professionalism.
· Task Prioritization & Attention to Detail: Managing multiple responsibilities simultaneously, meeting deadlines, and maintaining a high standard of accuracy in all tasks.
· Professional Communication: Representing the executive with professionalism in all interactions—whether in person, via email, or over the phone.
· Travel Coordination & Expense Management: Booking travel arrangements, providing detailed itineraries, securing necessary documents, and processing expense reports for reimbursement.
· Client & Visitor Engagement: Welcoming, escorting, and assisting visitors, vendors, and clients to ensure a seamless experience.
· Correspondence & Documentation: Drafting, reviewing, and typing correspondence, memos, and emails with precision and professionalism.
· Executive Travel Assistance: Accompanying executives on trips when required to provide immediate support and coordination.
· Meeting Preparation & Follow-Up: Organizing agendas, preparing pre-meeting materials, taking notes if needed, distributing key takeaways, and ensuring follow-up actions are completed.
· Document Organization & Management: Maintaining structured filing systems for records, reports, and essential documents to ensure accessibility.
· Availability & Responsiveness: Remaining accessible around the clock to handle urgent matters and provide timely responses.
· Personal Errands & Logistics Support: Assisting with personal tasks such as lunch arrangements, bill payments, and banking activities to ensure smooth day-to-day operations.
· Special Projects: Supporting executives with diverse projects, conducting research, and executing assigned initiatives.
· Customer Order Follow-Up: Communicating with customers to track orders, address concerns, and ensure satisfaction.
· Data Entry & Record Maintenance: Managing sales order input, updating records, and maintaining organized databases.
· Additional Duties: Handling other tasks as assigned to enhance operational efficiency and support company goals.
Company Description
Established in 1986 and based in Bellwood, IL, we are a trusted wholesale distributor specializing in brand-name confectioneries. We proudly serve wholesalers, distributors, and independent retailers, providing high-quality products to meet their diverse needs.
As a growing company, we thrive in a dynamic, fast-paced environment where efficiency and innovation drive our success.
Established in 1986 and based in Bellwood, IL, we are a trusted wholesale distributor specializing in brand-name confectioneries. We proudly serve wholesalers, distributors, and independent retailers, providing high-quality products to meet their diverse needs.\r\nAs a growing company, we thrive in a dynamic, fast-paced environment where efficiency and innovation drive our success.