Do you have a passion for organization and love building better systems to help businesses succeed? We're seeking an experienced and highly organized Administrative Manager to oversee daily operations and drive organizational efficiency across two dynamic, fast-growing companies. At Coach Joe, you'll be at the heart of our expanding real estate training business while also supporting our second venture as we scale new heights. The ideal candidate is a strategic thinker who excels at managing details while seeing the big picture across multiple business operations. We're looking for someone energized by wearing multiple hats, building systems from the ground up, and being instrumental in scaling two companies simultaneously. If you're inspired by new opportunities, motivated by challenges, and ready to make an immediate impact, apply now and join us on this incredible journey! Responsibilities: • Executive Calendar Management: Streamline executive schedules by expertly managing appointments, coordinating with internal teams and external partners, organizing high-priority meetings, and proactively resolving scheduling conflicts to maximize productivity. • Strategic Email Oversight: Enhance communication flow by effectively managing executive inboxes, prioritizing, responding to, and flagging critical messages, drafting professional correspondence, and ensuring prompt attention to urgent matters. • Prepare Presentations and Reports: Develop high-quality presentations, spreadsheets, and documents. • Social Media Management: Oversee executive-level social media profiles and engagement. • Create Workflows and Processes: Design and optimize processes to improve efficiency. • Research and Recommend Technologies: Stay ahead of industry trends by researching tools and solutions. • CRM Administration: Update and manage CRM systems for accurate data management. • Travel Coordination: Plan and arrange all travel needs, including flights, accommodations, and logistics. • Event Planning: Organize meetings, conferences, and other vital events. Qualifications: • 3+ years of administrative management or operations experience with demonstrated leadership abilities. • Proven expertise with CRM systems, database management, and business analytics. • Advanced proficiency in Google Workspace and project management tools. • Experience with graphic design software (Canva preferred). • Strong financial administration and billing process experience. • Outstanding written and verbal communication abilities with client-facing experience. • Strong analytical skills with ability to compile, interpret, and present complex reports. • Real estate industry knowledge preferred but not required. • Bachelor's degree preferred or equivalent experience. Compensation: $70,000 - $80,000 yearly

• Executive Calendar Management: Streamline executive schedules by expertly managing appointments, coordinating with internal teams and external partners, organizing high-priority meetings, and proactively resolving scheduling conflicts to maximize productivity. • Strategic Email Oversight: Enhance communication flow by effectively managing executive inboxes, prioritizing, responding to, and flagging critical messages, drafting professional correspondence, and ensuring prompt attention to urgent matters. • Prepare Presentations and Reports: Develop high-quality presentations, spreadsheets, and documents. • Social Media Management: Oversee executive-level social media profiles and engagement. • Create Workflows and Processes: Design and optimize processes to improve efficiency. • Research and Recommend Technologies: Stay ahead of industry trends by researching tools and solutions. • CRM Administration: Update and manage CRM systems for accurate data management. • Travel Coordination: Plan and arrange all travel needs, including flights, accommodations, and logistics. • Event Planning: Organize meetings, conferences, and other vital events. • Ad Hoc Assistance: Provide personal support to ensure executives remain focused on strategic priorities.