Job Description

Join the KPFF Lacey, WA team in a fun and dynamic office setting providing administrative and marketing support to engineers and surveyors, project managers, and leadership. We place high value on detail, efficiency, collaboration, and office culture for the foundation of our commitment to excellence. This role is critical to maintaining a professional, organized, and efficient office environment for our 45+ professional firm. The ideal candidate is self-motivated and proactive, service-oriented, versatile, a supportive communicator, and highly organized with a people-first supportive outlook who faces challenges with a can-do mindset. In this role, you’ll have the opportunity to navigate challenges with a positive, adaptable attitude while helping maintain a trusting and welcoming environment for the entire staff.

Key Responsibilities

In this position, you will serve as the primary administrative and marketing support for various teams and first point of contact for clients, visitors, and staff. You will leverage your expertise in document control, scheduling, and day-to-day office coordination. This role includes the following tasks as needed:

• Handle daily mail, incoming and outgoing shipments, and deliveries
• UPS coordination, and maintaining mail meter/supplies
• Proofread and edit Word and Excel documents ( such as contract agreements, fee spreadsheets , and various reports )
• Process and track contracts and change order/amendments
• Support Project Managers with marketing proposal submissions and engage in go-no-go decisions
• Attend pre-proposal meetings with Project Managers and coordinate with subconsultants to gather required Statement of Qualifications (SOQ) content
• Prepare and edit non-technical SOQ content, including cover letters, resumes, project descriptions, and executive summaries
• Ensure SOQ submissions meet Request for Qualifications (RFQ) agency or client requirements and meet KPFF quality standards
• Prepare interview and presentation materials for shortlisted teams
• Provide support for monthly marketing opportunity updates, and monitor upcoming pursuits
• Support staff with marketing materials and content for special events and meetings
• Maintain Unanet marketing database for storing resumes and project bios
• Assistance with jurisdictional fees, plan sheet requirements, and title reports
• Support onboarding processes including equipment and coordination with IT and serve as IT on-site “eyes and hands”
• Assist with basic troubleshooting, equipment setup, and coordination of equipment maintenance requests
• Assist team members and engineers with project deliverables
• Procure office and kitchen supplies, snacks, and other clerical or operational inventory
• Maintain tidiness of conference rooms and common areas
• Lead coordinator for internal meetings and office events
• Provide back up support to other administrative staff as needed

Qualifications

_ Required Qualifications_

• High School Diploma or GED required ( AA or four-year degree preferred )
• 3+ years’ experience in office administrative duties
• Detail-oriented with effective ability to organize, prioritize, multi-task, and meet deadlines
• Proficiency in Microsoft Office Suite ( Word, Excel, Powerpoint, Teams, and Outlook ),
• Clear, precise written and oral communication and editing skills, and proficient with the English language
• Excellent interpersonal communication and customer service skills with ability to troubleshoot and a passion for customer service
• Familiarity with event planning and/or coordination of team activities

_ Additional Desired Qualifications_

• 2+ years’ experience working in an A&E firm
• Basic understanding of accounting practices
• Familiarity with other various software programs such as InDesign, Adobe, Bluebeam, Canva, Unanet, etc.
• Familiarity with Washington A/E/C procurement processes

Additional Information

Physical Demands and Work Environment

• Ability to sit or stand for extended periods while working on a computer
• Occasionally, it may be required to lift objects weighing up to 15 lbs.
• Mobility to move throughout the office including bending, kneeling, reaching, or crouching to access workspace supplies and equipment
• Must comply with all safety requirements in the office

Compensation

KPFF values the contributions of our administrative staff and strives to provide fair and competitive compensation based on location and market standards. This position is classified as non-exempt under the Fair Labor Standards Act (FSLA) and is eligible to receive overtime compensation at 1.5 times the regular rate of pay for all hours worked beyond 40 hours in a standard work week. For this position, compensation includes:

Hourly Pay: $31.00 - $36.00 per hour, depending on experience and local office standards.

Additionally, we offer performance-based bonuses to recognize and reward outstanding contributions in each Reporting Center. During the interview process, we'll provide detailed information and address any questions you may have about the overall compensation package and benefits.

Benefits

• Medical, dental, and life insurance
• Paid vacation, sick leave, and holidays
• 3% 401(k) contribution with no matching requirement
• Performance bonuses
• Flexible work schedules
• A supportive, collaborative work environment, and more.

Culture

KPFF Lacey’s vision statement is to provide experiences that create a lasting positive impact on our people, clients, and community. We are passionate about providing a collaborative, playful, and positive environment for our employees. We believe in encouraging personal and professional growth and work hard at providing a solid structure with minimal organizational restrictions. Our 40+ person office has the benefit of having the resources of a 1,400+ person company, with the closeness of a small office. We work in a fast-paced environment that will provide opportunities to work with our staff of civil engineers and surveyors on a variety of project types and sizes requiring the ability to think on your feet and communicate effectively.

How To Apply

Submit your resume and cover letter with your application. In your cover letter, we encourage you to highlight relevant experience, what draws you to KPFF, and how this role aligns with your professional goals.

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.