Location: Naples, FL Schedule: Full-Time | Monday–Thursday: 8:30 AM – 5:30 PM | Friday: 8:00 AM – 5:00 PM (Includes a one-hour lunch break). This position currently offers a hybrid work arrangement; however, a transition to a full-time, in-office schedule will soon be required. Join Our Team at The Siegel Law Group, P.A. Are you an organized, detail-oriented professional with a passion for client service and administrative excellence? The Siegel Law Group is looking for a full-time Administrative Office Assistant to support our legal team in our beautiful Naples office. You’ll play a key role in delivering a top-tier client experience and ensuring smooth internal operations. Responsibilities: • Welcome clients upon arrival, offer refreshments, escort to meeting rooms, and handle document copies. • Support general office upkeep, including organizing and maintaining supplies. • Assist with seminar setup, client check-in, appointment collection, and clean-up. • Manage and coordinate the Naples office calendar. • Organize and maintain assigned client files (physical and electronic); ensure accuracy and completeness. • Keep the CRM system updated with case notes, client communication, attorney directives, and file status. • Serve as the primary point of contact for clients throughout their journey on assigned files. • Act as a liaison between attorneys, paralegals, and clients to ensure clear communication and timely task completion. • Schedule and track attorney-client follow-up calls, deadlines, and meeting prep. • Coordinate mobile notary services when needed. • Prepare client document portfolios and participate in signing meetings as a witness or notary. • Scan and electronically back up executed documents; assemble and provide to clients completed portfolios. • Record deeds with the appropriate county. • Follow detailed checklists to ensure all steps are completed, including CRM updates, document scanning, balance collection, and secure file storage. Qualifications: • Minimum 2 years of administrative or office support experience (legal industry a plus). • Strong written and verbal communication skills. • High attention to detail and accuracy. • Excellent organization and time management skills. • Proficient in Microsoft Office and comfortable working with client management systems. • Self-starter with the ability to multitask and work independently or with a team. • Client-focused, professional, and empathetic demeanor. Compensation: $19 -$22 Hourly

• Welcome clients upon arrival, offer refreshments, escort to meeting rooms, and handle document copies. • Support general office upkeep, including organizing and maintaining supplies. • Assist with seminar setup, client check-in, appointment collection, and clean-up. • Manage and coordinate the Naples office calendar. • Organize and maintain assigned client files (physical and electronic); ensure accuracy and completeness. • Keep the CRM system updated with case notes, client communication, attorney directives, and file status. • Serve as the primary point of contact for clients throughout their journey on assigned files. • Act as a liaison between attorneys, paralegals, and clients to ensure clear communication and timely task completion. • Schedule and track attorney-client follow-up calls, deadlines, and meeting prep. • Coordinate mobile notary services when needed. • Prepare client document portfolios and participate in signing meetings as a witness or notary. • Scan and electronically back up executed documents; assemble and provide to clients completed portfolios. • Record deeds with the appropriate county. • Follow detailed checklists to ensure all steps are completed, including CRM updates, document scanning, balance collection, and secure file storage.