Larch Capital Partners is a SEC-registered investment advisory firm providing multi-family office services to ultra-high-net-worth individuals, primarily from Latin America.

We operate in a fast-paced, high-touch environment where organization, discretion, and attention to detail are essential.

Key Responsibilities

Office & Operations

Support daily office operations and ensure smooth day-to-day workflow

Coordinate with building management and handle office-related requests

Manage office supplies, meeting rooms, and internal logistics

Support internal communications and team coordination

Inventory & Asset Control

Track office equipment and maintain inventory records

Support onboarding/offboarding equipment processes

Assist with inventory reporting requirements

Expense Tracking & Support

Track and organize expenses (corporate cards, client-related expenses)

Maintain receipts and support reconciliation processes

Help improve internal expense tracking structure

Vendor & Administrative Support

Collect and maintain vendor documentation (W-9s)

Assist with vendor onboarding and organization

Maintain structured records and documentation

IT & External Coordination

Act as a point of contact with third-party IT providers

Support basic operational and technical needs

Documentation & Organization

Organize shared folders and internal files

Maintain consistency and structure across documentation

Assist in building and improving internal processes (SOPs)

Benefits/Perks

Competitive Compensation

Paid Time Off

Career Growth Opportunities

What We’re Looking For

3+ years of experience in administrative or operations roles

Strong organizational skills and attention to detail

Ability to manage multiple tasks and prioritize effectively

Proactive mindset and problem-solving attitude

Comfortable working in a fast-paced environment

Strong communication skills (English required; Portuguese is a plus)

Basic Excel skills and familiarity with tracking/reporting

Nice to Have

Experience supporting finance, operations, or professional services environments

Exposure to expense tracking or vendor coordination

Interest in building processes and improving organization

Key Traits for Success

High level of ownership and accountability

Ability to bring structure to unstructured environments

Discretion when handling sensitive information

Strong follow-through