Position Title: Administrative Partner

Location: Omaha, NE

Employee Status: Full-Time

Cordova is a IT and Human Resources Consulting firm based in Omaha, Nebraska, focused on providing the best talent and growth solutions to our customers in the Midwest. We are seeking a detail-oriented and resourceful Administrative Partner to oversee a range of administrative and payroll responsibilities crucial to our daily operations.

Responsibilities:

Administrative Duties:

• Develop, implement, and manage company policies, including maintaining the employee handbook, creating new policies, and managing contracts and statements of work.
• Provide comprehensive administrative support to the executive team, including calendar management, appointment reminders, and ensuring efficient scheduling.
• Become a subject matter expert on multiple internal systems, providing helpdesk support and troubleshooting for team members.
• Conduct daily and weekly audits of the sales team's CRM usage to ensure data integrity and provide actionable coaching notes to management.
• Manage and maintain office supply inventory, ensuring adequate stock levels and cost-effective procurement.
• Track and manage operational spending, identifying areas for efficiency and cost control.
• Attend and accurately record minutes for all team meetings, ensuring clear communication and follow-up on action items.
• Plan and execute company events, ensuring seamless logistics and positive employee experiences.
• Take ownership of the company building's interior and exterior, maintaining daily cleanliness, organization, and a professional appearance.

Payroll/Benefit Responsibilities:

• Manage the complete onboarding process for internal employees, contractors, and third-party contractors upon confirmation of their start date.
• Maintain accurate and confidential HR recordkeeping and ensure compliance with all relevant regulations.
• Ensure the accuracy of timecards for 100+ employees, proactively sending out weekly approvals to respective managers and following up daily as needed.
• Process payroll accurately and efficiently utilizing payroll software (Paylocity) on both a monthly and bi-weekly basis.
• Record and process all payroll-related changes, including benefit deductions, corrections, and adjustments, as well as managing eligible PTO accruals and deductions.
• Respond promptly and professionally to payroll-related and timesheet-related inquiries, resolving concerns effectively.
• Maintain a working knowledge of state and national tax laws to ensure ongoing compliance.
• Coordinate with insurance providers to ensure compliance with various insurance policies, including worker's compensation and building coverage.
• Administer and maintain personnel insurance benefits, including COBRA administration, exploring benefit package options, managing open enrollment, and facilitating new employee enrollment.

Required Skills:

• 1-2 years of proven administrative experience.
• 1-2 years of hands-on payroll processing experience.
• Resourceful and proactive problem-solver with the ability to independently address complex office management issues.

Preferred Skills:

• Bachelor's degree in a related field.
• Experience recruiting in the Technology, Sales, and Executive markets.
• Experience working with applicant tracking systems (ATS).