Job Description

Job Description

Do you have solid experience working as a Project Assistant or Administrative Coordinator? Experienced in administration and looking to transfer your skills to a new industry? Build YOUR career with a highly reputable firm that is nationally recognized and been in business over 100 years!! Commercial construction company is seeking an Administrative Assistant for their Los Angeles portfolio. This position will support Project Managers while working on-site between two projects in North Hollywood and Baldwin Park. Company works in a variety of areas of construction: office, retail, healthcare, production, entertainment, education and more!! Great opportunity to continue to develop your skills and enter a growing industry. Position will begin as a temporary, with potential for long-term hire. If hired, company provides excellent benefits: 401K and matching, profit sharing, minimal health costs to employee with excellent coverage, education reimbursements, career development and opportunities, and programs to "give-back" to the community!

What will I be doing?

• Acting as a liaison between Project Managers and sub-contractors
• Answering incoming calls and backing up Receptionist as needed
• Managing all compliance - Certificates of Insurance for subs, lien releases based on projects
• Coding incoming invoices for payment by A/P
• Creating change orders
• Managing project tracking log
• Processing RFI's
• Creating reports and documents for PM's
• Corresponding with various parties and corporate staff
• Preparing reports
• Inputting budget details for PM
• Tracking PM's expenses and creating expense report
• Maintaining files

Special Skills:

• Outgoing personality
• Ability to work well under deadlines
• Willingness to learn

Requirements:

• 2+ years of Administrative or Project Coordinator experience in Construction
• Heavy experience with certificates of insurance required
• BS or BA desired
• MS Office - intermediate to advanced