Position: Administrative Receptionist

Status: Full-Time | Hourly | $20/hour

Reports To: Executive Assistant

Location: In-Office based in Gainesville, FL

About the Children’s Trust of Alachua County

At the Children’s Trust of Alachua County , we believe every child deserves the opportunity to reach their full potential. We fund and support programs that help children and families thrive—focusing on health, education, and safety across our community.

When you join our team, you become part of a dedicated organization that collaborates with local partners to make real, lasting change in the lives of children and families.

About the Role

As our Administrative Receptionist , you’ll be the welcoming face and friendly voice of the Children’s Trust. You’ll create a warm, professional first impression for all who visit or contact our office, while keeping daily operations running smoothly. This role is perfect for someone who enjoys helping others, multitasking, and maintaining an organized, positive work environment.

What You’ll Do

• Be the First Point of Contact: Greet visitors, clients, and team members with professionalism and care.
• Coordinate Communications: Answer and direct calls, emails, and messages to the right departments.
• Support Daily Operations: Schedule appointments, maintain calendars, and assist with meeting room logistics.
• Assist with Fiscal Tasks: Help process invoices, communicate with vendors, and maintain receipt logs.
• Manage Mail and Supplies: Handle incoming and outgoing mail, courier deliveries, and office supply inventories.
• Keep Things Running Smoothly: Ensure the front office and reception areas are tidy, organized, and welcoming.
• Provide Excellent Customer Service: Respond to inquiries promptly and accurately.
• Assist with Events: Help set up and support community meetings and trainings, occasionally during evenings or weekends.

What You Bring

• A high school diploma or equivalent (bonus points for admin or customer service certifications).
• Minimum of 3 years of office administration or office reception experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Experience managing shared calendars and conference room scheduling.
• Proven track record of task management, scheduling, and attention to detail.
• Strong written and verbal communication and comprehension skills; ability to handle internal and external correspondence professionally.
• Demonstrated punctuality, follow-through, and accountability in previous roles.
• Calm, friendly, professional demeanor with the ability to maintain confidentiality and composure.
• Strong capacity to prioritize tasks, manage time efficiently, and maintain accuracy.
• A team-oriented mindset and a passion for serving your community.
• Bonus: Experience supporting executive leadership; familiarity with event prep and facilities coordination.

Why You’ll Love Working With Us

You’ll join a mission-driven organization that values inclusivity, collaboration, and service. Every interaction you have—whether welcoming a visitor or supporting a team member—helps advance our mission to improve the lives of children and families in Alachua County.

Work Environment

This is an in-office position based in Gainesville, FL. Occasional evening or weekend hours may be required for community events or meetings.

Ready to Make a Difference?

Apply today and help create a brighter future for every child in Alachua County.

This announcement is intended to provide an overview of key responsibilities and qualifications for the position. It does not constitute the official job description. A comprehensive job description will be made available to candidates selected for further consideration.

The physical demands and work environment are representative of those that are expected to be able to perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Children's Trust of Alachua County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.